Date: August 31, 2021 | Category: Quality | Author: Kayla Caticchio

Technical writing refers to any communication written for businesses or industries that focuses on services and products. It particularly plays a vital role in the manufacturing of pharmaceutical drugs, where content errors can irreversibly and negatively affect a company’s reputation. Complete recalls could be needed, potentially resulting in lawsuits or damaging a patient’s health.

Aside from text, symbols play an important role in harmonizing pharmaceutical labels across global markets. They help save valuable space while sharing important information and guidelines and also save on translation costs. To minimize misinterpretation across markets, symbols have standards in different regions of the world. From manufacturer symbols to safety and storage symbols, companies must ensure that these icons are entirely accurate to meet regulatory requirements.

Protecting critical content with automation

The pharmaceutical industry is a high-stakes game of chance where errors can cost time and money. Boxes, bottles, or bags must pass through various steps on their way from cruelty-free production sites to your medicine cabinet without error – that’s why they’re always so particular about what goes into those packages!

The pharmaceutical industry is one of the most globalized, with products sold worldwide. But when it comes to adapting technical writing and regulatory symbols for foreign requirements, errors can always be introduced as no two countries have the same regulations. This means that even if you create a symbol in your own country, they may not function as desired abroad. Fortunately, modern-day technology has allowed businesses to ensure 100% accuracy before releasing products.

The use of technologies like GlobalVision’s automated quality control platform has made it possible for businesses to ensure 100% accuracy when releasing products. This protects labels and packaging from critical errors, which can have disastrous consequences if unnoticed during production or distribution channels.

This is why automatic inspection of text and artwork components on this type of packaging has several advantages in protecting technical writing or symbols. Firstly, they can detect any text deviation on common words, medical words, and foreign languages. Detecting such errors by only relying on the human eye can be long, cumbersome, and ineffective, especially when factoring in elements like proofreader’s fatigue. Automated quality inspection software eliminates these inefficiencies while also improving the accuracy of critical content. GlobalVision’s Text Inspection, for example, includes a built-in medical dictionary that contains thousands of commonly used terms in the pharmaceutical and life sciences industry.

Along with ensuring that their technical writing remains accurate, pharmaceutical companies can verify that ingredient lists, components, dosages, and other important information are accurately transcribed, translated, and spelled correctly. With GlobalVision’s Text Inspection, companies can add their own pharmaceutical dictionary that is completely customized to their brand. This allows them to build libraries that include terms unique to their organizations, helping to prevent the misspelling of medical and brand terms like product names.

Automated artwork inspection for pharmaceutical symbols

When it comes to pharmaceutical symbols, companies need great care in ensuring that their logos and text appear correctly formatted on labels. These symbols exist to protect the consumer while also adhering to regulatory requirements. And as anyone in the industry knows, rules and regulations covering packaging quality control are very strict. In the past, companies would inspect some or all of their products manually. This proves to be ineffective, inefficient, and often risky.

With today’s technology, pharmaceutical companies can integrate an all-in-one quality inspection platform anywhere along the production process. GlobalVision’s Graphics Inspection allows brands to inspect all parts of their artwork easily. Features of the artwork that can be inspected include logos, design, braille, color, barcodes, and more. This ensures that pharmaceutical symbols are accurately printed onto products before making it to market.

Conclusion

To achieve market success, pharmaceutical companies should invest in creating high-quality content. With the right technology, managing technical writing and pharmaceutical symbols can be done accurately and efficiently. Using trusted automated proofreading technology like GlobalVision, companies in regulated industries can automate their quality control and get products to market faster, with complete confidence. To learn more, click here.

Date: August, 2021 | Category: Quality | Author: Kayla Caticchio

Our world is growing at a rapid pace and so is the consumer market. The space between the market and the consumer’s home has drastically shrunk in recent times, with online marketplaces quickly replacing traditional shopping experiences. Consumers now have access to products from all over the world – and they can get them delivered directly to their homes with minimal effort.

With so much competition between brands, packaging design is a key way to distinguish your company from others and thus persuade consumers to purchase your products. That is why brands must take great care to avoid little errors that can ruin a great packaging design.

What Errors Can Ruin Great Packaging Design?

The opportunity for errors to be created increases as text and artwork files are converted into prepress files.

They can become distorted and prone to critical errors. Consequently, print errors can also occur during production.

Examples of these errors include text errors like missing or dropped text, inserted or deleted words, and font errors. Graphic errors like misregistration or artwork deviations can also occur. Spelling errors are also common, especially when adapting packaging components into foreign languages for use in overseas markets.

Problem with Manual Sample Inspections

Brands don’t have to cut corners to save time when it comes to proofing print samples. Companies that outsource printing understand the importance of checking packaging components once they’re completed and sent back from the print supplier.

It’s unrealistic to expect companies to visually inspect every single printed component, especially given the cost of resources and labor involved. That’s where sampling comes in. With sampling, the quality control department will determine the number of copies they must check to reasonably conclude that the entire shipment can be approved. For example, only 40 copies will be proofread out of thousands.

The problem with manually inspecting small sample sizes is that defects could be localized elsewhere and might be missed by the proofreader. Clients should always be aware that the printers they deal with likely have other customers and complete many jobs daily. Gang runs, during which different products are printed on one sheet to reduce waste and save money are a regular occurrence. As a result, mix-ups can commonly occur.

Artwork Automation for Print Samples

Automated quality control like GlobalVision helps both printers and incoming quality assurance departments ensure that printed samples are free from critical errors. For brand companies, automated quality control tools allow them to compare physical copies to the approved artwork that was originally sent to the printer. Quality control departments simply have to scan the selected physical samples to then compare them back to the original artwork file.

The problem with manually inspecting small sample sizes is that defects could be localized elsewhere and might be missed by the proofreader. Clients should always be aware that the printers they deal with likely have other customers and complete many jobs daily. Gang runs, during which different products are printed on one sheet to reduce waste and save money are a regular occurrence. As a result, mix-ups can commonly occur.

The Benefits of Automated Artwork Inspections 

• Brands can keep track of version changes while ensuring that the right content was printed.
• Multiple production samples from various print suppliers can easily be managed.
• Brands can protect themselves from both financial and raw materials loss by ensuring work has been printed properly.
• Errors in text, artwork, spelling, barcode, and more can be detected in seconds versus hours.

Automating the process of checking printed samples has many benefits for companies that need to get their products to market quickly. Aside from the time and cost savings, ensuring that products make it to the consumers in packaging that is entirely error-free is crucial. By replacing the manual inspection of samples, businesses have more resources available to focus on R&D and other projects.

———————————————————————————————————————————————————

• To learn more about GlobalVision’s automated quality control tools, click here.
• Ensure your content is always error-free in record time with GlobalVision. Try it now for free. 
• Keep up with the latest updates in automated quality control. Sign up for our newsletter. 

Date: Feb 04, 2021 | Category: Quality | Author: Kayla Caticchio

Quality Inspection Systems

How shifting from manual to automated quality control can help your business eliminate inefficiencies.

If you’ve clicked on this article, chances are you’re considering implementing a quality inspection system in your organization. Maybe your business is losing money due to delays in the quality control department, maybe you’ve had a critical error slip by unnoticed, or maybe you just want to give your team the tools they need to get the job done more efficiently.

Whatever your reason for considering a quality inspection system may be, there are several benefits that come with implementing automation and quality inspection systems across your quality workflow.

What is a Quality Inspection System?

Quality inspection systems enable proofreaders to compare Master and Sample files, both digital and printed, to automatically detect any differences between the two.

These side-by-side comparisons work by overlaying two files to pick up even the smallest of errors with pinpoint precision. Built for use throughout the entire quality control process, quality inspection systems can be implemented across multiple departments to compare content at every stage of the workflow.

This allows proofreaders and other quality control professionals to ensure that no errors have been created as files move from one stage to the next. Printer proofs, for example, can be compared to original PDF files to avoid conversion errors. Next, plate files can be inspected to ensure that no changes were introduced during the stepping and separation process.

Finally, proofreaders can confirm that prepress files are error-free and ready to be printed before being sent to the customer. Quality inspection systems also enable the inspection of digital files against printed components to ensure that the final packaging matches the original approved artwork. 

The Challenges of Manual Proofreading

With consumers having more brand options than ever before, getting products to market faster is essential for many businesses when it comes to differentiating themselves from competitors.

Leading the time-to-market race gives you the benefit of reaching consumers first and positioning your brand as a market leader before anyone else. Unfortunately, many companies still rely on manual proofreading methods that can slow down the entire quality control process, affecting the distribution and project turnaround time. These manual methods are slow, inefficient, and prone to errors that can range from a spelling mistake or missing piece of artwork, to a more dangerous error like the wrong dosage information on a pharmaceutical label. 

Another challenge is the fact that standard packaging processes usually consist of manually proofing labels and packaging, which can often take hours. Repetitive tasks combined with high volumes of packaging materials can lead to proofing fatigue and therefore allow errors to slip by unnoticed. It’s not uncommon for errors to be missed when proofreaders have been reviewing the same work for hours on end. Small font sizes, distractions, and difficulty managing version changes also contribute to errors that can ultimately have detrimental effects on your company. 

Quality Inspection Systems and Error-Free Packaging

With globalization increasing the complexity of developing, distributing, and selling products, many businesses are turning towards automation to help manage their operations.

While automation has traditionally been implemented in areas such as production, marketing, and even sales, there’s one aspect of business operations that more and more companies are choosing to automate: quality control.

As businesses, particularly brand companies, tend to focus their technology on product features or consumer benefits, the productivity gains associated with automated quality control can oftentimes be overlooked. But they shouldn’t be.

Any company whose products land in the hands of consumers should consider the importance of high-quality packaging. 

Quality Inspections Becoming the Gold Standard

With thousands of products and hundreds of SKUs, companies in industries such as pharmaceuticals, printing, and consumer goods have their own unique set of challenges when it comes to ensuring packaging quality. As anyone in these industries already knows, ensuring packaging accuracy is no small task, especially in an age where one small error can have serious consequences for your brand.

A misprinted label, for example, can cost a company thousands of dollars in material goods and even more in brand equity as consumers begin to lose trust in the brand. Think this could ever happen to your brand? Think again. These types of errors are even more common than one might think. Year after year, the majority of FDA product recalls are caused by labeling errors.

The risk of packaging errors factored in with increasingly complex regulations has contributed to automated quality inspections becoming the gold standard across a variety of industries. Fortunately, quality inspection systems are becoming more robust, accessible, and easier to use than ever before. In this article, we’ll be discussing how implementing these systems can benefit quality control teams, no matter the industry.

The Benefits of Quality Inspection Systems for Your Business

Faster project turnaround time

One of the biggest reasons why companies turn to quality inspection systems is to help cut down on revision time, in turn speeding up the entire quality control process and getting products out the door faster. By centralizing inspections and allowing users to detect errors early on (ie. before they’re printed), quality inspection systems fast-track the quality control process without sacrificing quality.

Automatically comparing samples to customer-approved files ensure that differences like text, spelling, artwork, and barcode errors can be caught immediately. This helps prevent further inspections downstream that can be inefficient and lead to lost time. In fact, many quality departments that have implemented this kind of technology have been able to cut their proofreading time in half, oftentimes going from hours of inspection to seconds.

“Without spending wasted hours proofreading, typical jobs are brought to market 3-5 days earlier, generating increased revenue and allowing us to focus on relationships with our customers.” – Vince Nocella, CRW Graphics 

Managing revision cycles is another benefit of making the switch to quality inspection systems as any errors that have occurred between stages can immediately be identified. From the copy and artwork creation stage to prepress, print, and delivery to the customer, inspection technology helps ensure that there are no delays between departments.

This creates a more collaborative proofreading process, improving communication with comprehensive inspection reports that give proofreaders the ability to share information between revision cycles. Users can leave comments and annotations on inspection reports to compare with previous versions, ensuring that the right changes have been made.  

Exponential business growth

Business growth is another major benefit of implementing a quality inspection system. For certain industries such as Marketing & Creative Agencies, a common challenge is completing jobs within the amount of time allocated by the client. Eliminating delays in their proofreading process means companies no longer have to struggle with juggling man-hours and budget. This gives them the ability to take on more projects, helping them grow their business exponentially. 

Quality inspection systems can also help set your business apart from the competition by using it to position yourself as an industry leader in quality control and automation.

Printers, for example, can use quality inspection technology to open doors for new business opportunities by showing potential customers that they’re willing to invest in systems that provide an extra layer of security. Producing the highest quality labels and packaging reduces the risk of expensive reprints, or even recalls, saving customers time, money, and potential damage to their reputation.

Verified inspection technology gives your customers the added assurance that extensive quality control checks are being carried out in your production facility, ensuring that their most important work is protected. “[Quality inspection technology] shows customers and potential customers that we’re doing everything available to ensure that jobs are done properly straight out of the gate” says Josh Jenks, Technical Sales Director at Target Label. 

Cost savings

Aside from causing serious damage to your brand’s image, letting a critical error slip by can cause significant financial implications. When an error is detected on labels or packaging, companies might have to issue a recall on the product, costing them thousands of dollars and leaving them with entire batches of unsellable inventory.

“[Quality inspection systems] have saved us from a huge recall which could have bankrupted our company,” says one quality control inspector in the pharmaceutical industry.  “It’s improved the overall quality on the production floor and reduced complaints and returns from our customers”. By detecting even the smallest errors before they’re printed, your quality department can be confident that everything leaving the facility is 100% accurate. 

Oftentimes, it’s not a major packaging error that ends up costing money for a brand. Even something as simple as a faulty barcode can be problematic. Poor barcode printing or distortion of the barcode can affect its readability, and as every brand company knows, unreadable barcodes at the point of sale result in a loss of revenue.

Quality inspection software can verify and grade all barcodes before they’re printed, protecting your packaging from faulty barcodes without having to manually scan each one. This can help your business maximize sales revenue by ensuring that every product that hits store shelves can be properly scanned at the register. 

Material management can also be a source of financial concern for any company that deals with packaging. Excess print waste for example, can cost companies time and money as any errors made during the printing process will have to be corrected with additional resources. When you consider the costs of printing, like ink, warehousing costs, postage, and labour, any reprints caused by errors can have serious financial implications.

Quality inspection systems eliminate the risk of misprints and formatting issues that result in lost time and wasted materials. Effectively managing waste prevention with automated quality control allows you to conduct business more sustainably, helping to improve both your environmental and financial impact. 

Shorten approval cycles

In addition to shortening time-to-market, quality inspection technology accelerates the approval process by eliminating the need to travel between production facilities for approval.

These systems store all relevant inspection information to be tracked within the platform, centralizing feedback and ensuring accountability for each inspection. Without having to manually markup each proof or document, proofreaders can assign levels and comments on revisions. This allows your quality team to be completely transparent with customers in regards to the types of differences found between the Master and Sample files.

By digitally keeping track of all inspection results through comprehensive inspection reports, all changes can be effectively communicated to key stakeholders for a quicker approval cycle. With these inspection reports, customers or other stakeholders have the assurance that appropriate quality control measures have been implemented and that the required changes have been made. 

Getting started with quality inspection systems

As competition between brands becomes more prominent, companies face constant pressure to protect their image and reputation while being seen as innovators or market leaders. In turn, product lines are expanding and brands are starting to introduce their products into new markets, therefore increasing production volume. This can make the quality control process more difficult to manage as it becomes increasingly complex.

With workloads increasing for proofreaders and other members of quality control departments, so does the risk of errors that can make their way into the hands of consumers. Fortunately, quality inspection systems are becoming more accessible and widely implemented across a variety of industries.

While the initial cost of implementing a quality inspection system can seem high compared to sticking with the status quo of manual proofreading, the time and cost savings on labor and artwork make it worthwhile. For example, over 75% of proofreaders who use GlobalVision’s quality inspection software have been able to regain their initial investment within two years.

As label and packaging standards continue to evolve, so does the need to implement effective technology solutions like automated quality inspections. These systems not only benefit quality control teams for the reasons mentioned throughout this article, but they also help improve processes and productivity throughout your entire organization, making the switch from manual to automated quality control a worthwhile one. 

To learn more about the benefits of implementing a quality inspection system, request a demo of GlobalVision here. 

Related Articles:

• 4 Reasons Why Your Business Needs a Graphics Inspection Tool
• How to Avoid Waste on the Print Production Floor
• Streamlining Pharmaceutical Artwork Management
• What is Quality Management System?
• What is Quality Inspection?
• Solving The Content Efficiency Problem in the Pharma Industry
• Your Complete Guide to Meeting FDA Labeling Requirements

Related Tools:

• Compare Text Free Online Tool by GlobalVision
• Verify – A Web-Based Tool to Automate Proofreading
• Automated Quality Control

What our customers think of our proofreading tools:

“GlobalVision has resulted in at least 50% time-saved proofreading on the press versus visually inspecting the sheets. The more sheets there are, the more time savings we can observe”

– Dave Mickiewicz, Sales Manager at General Converting Inc.