The Importance of a File Comparison Tool for Businesses

Date: March, 2022 | CategoryProofreading Author: Hana Trokic

What location, location, location is to property, content, content, content is to most product and service-based companies. Without well-constructed copy and content, how can businesses be sure that the information and messages they want to project are being heard loud and clear? 

To put things into perspective it is said that we create  2.5 quintillion bytes of data each day at our current pace, with that number increasing exponentially. It’s also worth noting that over the last two years alone, 90 percent of the world’s data was generated. 

Now, that’s a lot of content. 

You’re probably thinking, “why not create more content to keep up?” but it’s not that simple. Firstly, the production of content is not always an easy task. Normally, it’s time-consuming and many steps need to be taken to ensure that the content is error-free and proofread to perfection. Even the smallest mistake slipping through can have potentially irreversible effects on a brand. Its reputation can be put at stake while production costs and supply chains can be heavily affected, resulting in the potential loss of profits and customers.

To make matters even worse, in today’s modern and fast-paced business climate, most companies need to mass-produce products and content to keep up with trends and competition – making sure they are always one step ahead. They need to ensure that all of these processes are being done more efficiently, all the while maintaining the quality of their content. 

Yes, content is everything but simple. 

Thankfully, with every problem comes an accompanying solution. In this case, Document Comparison Software – a tool that allows you to run automated side-by-side comparisons of two files to identify discrepancies and errors with complete ease. Eliminating several steps typically needed to create, proofread, and publish content, this one software will simplify, optimize and upgrade your workflows while allowing you to create mountains of quality content free from any and all mistakes.

Better, Faster, Stronger The Importance of a File Comparison Tool for Businesses

Streamlining workflows to simplify or eliminate unnecessary work-related tasks

One of the biggest advantages of a file comparison tool for businesses is that it allows you to streamline your workflows. What was once unthinkable through manual inspections is now very much a reality thanks to technological advancements in automated quality control.

In its essence, the file comparison tool works by overlaying two files to find the discrepancies between the two. No matter how small the errors or discrepancies may be, the software will detect them, pinpoint their exact locations, and generate a comprehensive inspection report that will allow you to review and navigate through all found differences. The best part? There’s no need to worry about different files or formats as you’re not required to convert files to certain formats for the software to do its magic. Just upload both documents to the platform, conduct a scan, and that’s it. You’re done! Your content is now proofread and verified with 100% accuracy in the fraction of the time needed for a typical manual content check.

What’s more, GlobalVision’s cloud-based proofreading software, Verify, takes simplicity to the next level and allows you to conduct inspections completely online. No need for complicated applications or setups, this cloud-based tool just needs your good ol’ wifi password to help you get your proofreading tasks done lightning fast with laser precision.

You see, we weren’t lying when we said this streamlines your workflows.

Is This the Right Tool for My Business?The Importance of a File Comparison Tool for Businesses

How can my business benefit from a file comparison tool?

Is your business producing any form of written or graphic content? Most likely, it is, in which case you can definitely benefit from a file comparison tool. 

Globalvision’s automated proofreading solutions were created with all content in mind but we understand that some industries are more sensitive to mistakes than others. 

This is why the following industries can massively benefit from a file comparison tool: 

  • Pharmaceutical 
  • Print and Packaging
  • Prepress 
  • Consumer Goods
  • Marketing and Creative Agencies 
  • Regulatory Affairs 
  • Incoming QA     

Also, through the document comparison software, not only will you be able to proofread through written text, but you will also be able to find errors and discrepancies in graphics, barcodes, braille, and print. Finding discrepancies in non-written content and artwork is extremely difficult to do manually, and using software that will streamline these processes in record time is essential for all businesses, especially those dealing with sensitive copy, documentation, and content such as legal documents, pharmaceuticals, beauty products, food, and other consumer goods. 

Work Smart, Not HardThe Importance of a File Comparison Tool for Businesses

Completely optimize your business through modern-day technology and software 

The key to greater productivity and better results is to work smarter, not harder – an essential approach in improving performance in any business. Working smarter helps you increase focus and work more efficiently on your tasks and responsibilities. This form of optimization at the workplace can only be achieved if your business is continuously updating and improving its methods of work to keep up with current demands. 

One of the simplest ways to increase workplace optimization is to implement new technologies into your processes that enable you to get the job done faster, all the while maintaining accuracy and quality. GlobalVision’s file comparison software allows you to do just that by comparing a sample to an approved file, finding all errors before content goes out to print and production. Not only will it speed up proofreading times, but it will also optimize the entire content creation process as it makes editing content easier. The software can be implemented in all stages of the workflow and ensure that you are creating truly error-free content before it goes to market

What Kind of Content Can be Inspected?

Isn’t proofreading only for text?The Importance of a File Comparison Tool for Businesses

Proofreading content does not only require you to make sure that your spelling and punctuation are correct. Most businesses produce more complicated files and documents that need to be verified wholistically. This means they need to ensure that every aspect of their files are free from discrepancies, down to the pixel. 

The file comparison tool can detect errors in the following features:

  • Spelling and punctuation
  • Text breaks 
  • Graphics
  • Barcode
  • Braille
  • Print
  • Colour 
  • Positioning and formatting

Did a printer error cause some text breaks in the headline of your brochure? Is your barcode missing a line? Did the positioning of your logo change when the graphic file was printed? All of these discrepancies will be detected when the master copy is compared to the sample, allowing you to make adequate edits and changes. GlobalVision’s document comparison software will scan and find even the most minor errors allowing you to publish accurate and pixel-perfect content.

Better Content is Only a Document Comparison Away 

Content creation involves many different processes and workflows before it can be published and go out to market. Yet, to ensure complete accuracy of every piece of copy and artwork that makes it to consumers, modern businesses cannot rely on outdated and obsolete practices to ensure the quality of their content and products. Companies need to turn to more efficient and adequate solutions in order to modernize their workflows and keep up with market digitalization. File comparison software is the ideal solution for any and all businesses that want to stay competitive, streamline their workflows, and optimize the creation and production of content needed to meet growing consumer demands. 

The benefits a file comparison tool will bring to your business are countless and in most cases, they are a crucial and important company resource, especially those dealing with sensitive copy and documentation. The only way a business can be completely confident that its content and products are error-free is through fast, accurate, and trusted software. 

Ready to step into the world of automated proofreading? Request a demo of our innovative document comparison software and see for yourself how this technology can revolutionize your everyday business practices. Transform your quality control processes with GlobalVision.

Illustration of a delivery truck

Date: October 19, 2021 | Category: Quality | Author: Seth Richtsmeier

For better or for worse, COVID-19 has impacted virtually every industry, and for a wide range of reasons. For some, like online retail and remote work solutions, a change in consumer habits has driven unprecedented demand and exponential growth. For others, like travel and leisure, health and safety concerns have shuttered businesses and brought operations to a halt.

The increase in online shopping over the last year and a half has led to higher demands for packaging manufacturers to ship products, food, and other goods to consumers. This includes pharmaceutical packaging companies who have seen a substantial increase in demand. Global civilians are navigating the new normal and opting for at-home deliveries of prescription and over-the-counter medicines.

At best, the impact of COVID-19 on the pharmaceutical packaging industry has been a mixed bag. Spikes in demand for medication and vaccine distribution have been a driving force for packaging throughout the pandemic. However, supply chain disruptions and growing health and safety concerns have resulted in unprecedented obstacles for pharmaceutical packaging businesses.

Here are four ways the COVID-19 pandemic has made an impact on the pharmaceutical packaging industry:

  1. Illustration of a delivery guy delivering productsIncrease in demand

    Public stay-at-home orders and CDC recommendations to limit contacts have led to a high demand for at-home deliveries of health care products like pharmaceuticals. This has resulted in a greater need for pharmaceutical packaging as people around the world navigate the ongoing pandemic.

    Demand for pharmaceutical packaging has increased in the following ways:
    • Prescription and non-prescription pharmaceuticals
      The demand for pharmaceuticals has skyrocketed throughout the global pandemic. In fact, the industry saw pharmaceutical spending increase by an astonishing $88 billion globally.
      However, a closer look at purchasing patterns has revealed this spending growth was not solely due to prescription drugs or therapies to treat coronavirus symptoms. In many instances, patients were advised by healthcare providers to stockpile therapies to combat any supply chain shortages caused by the pandemic. Over-the-counter purchases also increased by 14.3% for calming, sleeping, and mood drugs.
    • At-home deliveries
      The “where” and “how” we purchase prescription and non-prescription pharmaceuticals has also shifted. Traditionally, the distribution of behind-the-counter pharmaceuticals and prescription drugs has been handled by drug store pharmacists. However, with the threat of the pandemic still lingering, eCommerce has expanded into new industries as the demand for at-home pharmaceutical deliveries rises.

  2. Illustration of a vaccineDistribution of vaccines

    COVID-19 vaccination efforts put a major strain on pharmaceutical packaging firms to quickly supply the packaging required to facilitate an accelerated time to market. A couple factors play heavily into the pharmaceutical packaging of emerging vaccines.

    These include:
    • Storage requirements
      MRNA vaccine storage requirements have been problematic (to say the least) for the pharmaceutical packaging industry. The requirement to store vaccines at a frosty -70 degrees Celsius can cause glass vials to break, destroying valuable vaccines sought after world-wide.
      To address these challenges, SiO2 Material Science created a unique vial made from plastic polymer, with a nanolayer of glass on the inside. The special compound helps to address the shortage of glass, producing a hybrid vial able to withstand the vaccines rigid storage requirements.
    • Multi- and single-dose vials
      As federal regulators consider the recommendations and rollout of a COVID booster shot, Pfizer looks to modify their packaging options to increase accessibility and decrease wasted doses.
      A CDC spokesperson confirmed more than 14.5 million doses of the Pfizer vaccine have been wasted thus far during global vaccine rollouts. This largely stems from deliveries of multi-dose vials and strict storage requirements that limits where and for how long these vials can be kept. By offering smaller packaging options, the pharmaceutical giant can cater to smaller facilities in rural areas to store greater quantities of the vaccine without wasting doses.

  3. Illustration of multiple vaccineSupply shortages

    Although the demand for pharmaceuticals has remained high, delivering on pharmaceutical packaging has been hit hard by supply shortages. Most vaccines require two doses to fully inoculate an individual, which effectively means doubling the number of vials required to assist in vaccine distribution efforts.
    • Vaccine vials
      Developing vaccines posed another unprecedented challenge for glass vial makers. While the race was on to develop a safe and effective vaccine to target COVID-19, few recognized the supply challenges that threatened its distribution.
      An estimated 15.6 billion glass vials were needed to vaccinate the world’s population. This sudden surge in demand along with the high cost of vial production equipment has made it hard for pharmaceutical packaging companies to produce enough vials to fill orders.
    • National lockdowns and border closures
      The pandemic has also introduced unprecedented supply chain roadblocks, which makes receiving and managing inventory flow a challenge. National lockdowns and border closures have slowed and even halted the flow of materials required for manufacturing. This forces many organizations to re-evaluate their supply chain strategies and focus on agility, efficiency, and resiliency.

  4. Illustration of pharmaceutical packaging Changing packaging design

    High global infection rates have been a leading factor in encouraging the packaging industry to reassess strategies and prioritize clean and safe packaging to curb the spread of COVID-19 and other diseases. Pharmaceutical packaging firms now focus on package materials and tamper-proof packaging to promote health and safety throughout the remainder of the pandemic and beyond.
    • Package materials
      A study from the National Institute of Health, CDC, UCLA, and Princeton University found traces of SARS-CoV-2 was detectable for up to 24 hours on cardboard and up to two to three days on plastic and stainless steel. To protect consumers, new designs must incorporate the right materials to limit the virus’s survival rate on package surfaces.
    • Tamper-proof packaging
      Adding third-party delivery services to the distribution of pharmaceuticals leads to great concern over product contamination during the delivery process. Not to mention, at-home deliveries can pose a serious threat if delivered to the wrong hands. Creating tamper-proof packaging adds the extra level of protection to ensure public safety is maintained throughout each delivery cycle.


As many industries continue to deal with the effects of the COVID-19 pandemic, finding new ways to optimize business operations is becoming more important than ever. Pharmaceutical companies must leverage the tools available to them to solidify any existing processes and ensure that they’re operating as efficiently as possible in a changing landscape. To learn more about effectively managing your quality control process, visit or request a demo with a product expert.


Related articles:

How to Speed up Product Time-to-Market

Date: September 29, 2021 | Category: Quality | Author: Seth Richtsmeier

In today’s competitive marketplace, offering consumers quality, innovative products is only half the battle. The market can quickly become diluted with products from competitors, offering similar features at comparable price points.

Take smartphones, for example. Apple entered the market with their original iPhone back in 2007, introducing a touchscreen display that set a new standard for smartphones, tablets, and even computers worldwide. 14 years later, the brand continues to dominate the U.S. market share with a commanding 53% of all smartphones.

For product-based business owners, product development requires a delicate balancing act between developing a valuable product for consumers and beating the competition to market.

If you’re too quick, you risk a lackluster product that leaves a poor brand impression on your audience. On the other hand, if you’re too slow, you risk losing your market share to the competition. But that’s just the tip of the iceberg when it comes to quickly delivering a product to the masses.

There are several benefits an organization may gain from an accelerated product time-to-market. These include:

  • Greater profit margins and revenue from a longer time in the market
  • Increased market share and competitive advantage
  • Reduced research and development (R&D) costs
  • Better insight on developing market trends and an increase in product opportunities
  • Improved consumer relationship and satisfaction

To be successful in a consumer-driven business, it’s essential to deliver quality, innovative products, and fast! Accelerating your new product’s time-to-market can help your brand become an industry leader and stand out from the competition.

Here are eight strategic techniques to quickly get your new product to market.

  1. Develop a comprehensive product strategy
    Checklist of products and itemsConsider your product development strategy your roadmap to success. It should cover every step required to take a new product from initial concept to final distribution to make sure you’re well equipped for the project ahead.
    The more detailed and coherent your plan is, the more effective your delivered product will be. A business product development strategy is a useful practice to help organizations clearly communicate product objectives, prioritize tasks, and build the best team for the project. Not to mention, a thorough product development strategy can assist in identifying any process gaps that require further attention before they become costly.
  2. Focus on your workflow
    Illustration of a product flowshartYour company’s workflow ultimately translates to your organizational efficiency, which can either help or hinder your product’s time-to-market.
    A solid workflow has the potential to accelerate a product’s time-to-market by improving overall productivity. This may include streamlining or automating tasks and minimizing the potential for risks within product development. To improve your organization’s efficiencies, consider each step of the development workflow and the processes and procedures involved.
    Are there any steps or tasks which can be simplified? Work with all product stakeholders to review the product workflow and to identify areas that can be streamlined to increase efficiency.

  3. Target quality rather than features
    Illustration of an arrow approaching a targetLoading your innovative new product with all the bells and whistles can be time-consuming. After all, adding excessive features demands more time and effort and presents opportunities for errors or costly delays.
    Instead, focus on developing a high-quality product that solves a problem for consumers. What elements offer the greatest value for your target audience? Seek feedback from customers to determine which features are “must-haves” in your product development.

  4. Use what’s available to you
    Illustration of a product hierarchy Developing every element of your product from scratch is not entirely necessary. It can be a major time consumer when rushing to get your product to market before the competition.
    Repurpose components, devices, or modules, or leverage third-party tools available to your business. Purchasing or reusing elements within your product development is a strategic way to cut time and associated R&D costs within your product development cycle.

  5. Don’t be afraid to outsource
    Illustration of print inspection processKnowing your strengths and limitations can help achieve rapid time-to-market for your new product. Outsourcing whenever possible allows your organization to efficiently create the desired product experience for your consumers.
    If marketing or manufacturing is not your specialty, find the right partnership to help you achieve product objectives. Creating reliable third-party relationships in product development can help bring your product to market at an accelerated speed.

  6. Endorse agility within product development
    Illustration of a person reading a paragraphToday’s marketplace and consumer demands are constantly changing. Business agility allows product development to respond to these changes and create innovative solutions to emerging challenges and obstacles.
    The key to agility within product development is adaptability. To become agile, product development teams must focus on customer involvement. Facilitating consumer feedback and dialogue throughout the development process will result in greater inherent value for the final product.

  7. Track results
    Illustration of product analysisR&D is quite often the most critical part of a successful product development cycle. It can help your organization better align new offerings to the expectations of consumers while creating an innovative product.
    Measuring your process and product results is a key element to accelerate your development process and quickly enter the market. Using the product’s established key performance indicators (KPIs) as a guide, project stakeholders can quantify the success or failure of the product and make changes as needed.

  8. Improve data accessibility
    Illustration of a dashboardData accessibility goes hand in hand with tracking product and process results. Ultimately, greater data transparency helps to accelerate decision-making and improves organizational agility.
    By increasing data accessibility for the right parties, your team will be equipped with the data needed to make the best decisions for the product, and without a major lag in development times.
    But data accessibility is critical for your organization’s success far beyond the product development process. Data attained throughout development can help predict future industry trends, identify new opportunities for innovation, and help businesses generate new revenue streams.


In the end, getting products to market before other brands can give your business a significant competitive advantage. What’s important to remember, however, is that quality should never be sacrificed as a result of pushing products out the door faster. To learn more about effectively managing your quality control process, visit or request a demo with a product expert.


Related articles:

Why Outsourcing Prepress Can Lead to Quality Issues

Date: September 9, 2021 | Category: Quality | Author: Kayla Caticchio

For many businesses in the print and packaging industry, outsourcing prepress is becoming more and more common for a variety of reasons. Outsourcing lowers costs and helps businesses focus more resources on other projects, helping to increase their scalability. Despite the benefits, however, there are several cons that come with moving your prepress activities outside your organization.

Outsourcing can create a gap between workflow checkpoints, creating uncertainties in the way businesses operate. From the time files are sent to prepress to the time they are received back from the supplier, many opportunities for error can be created. Though there are significant time and cost savings associated with outsourcing prepress, it forces businesses to relinquish a certain aspect of control that oftentimes leads to quality issues and inconsistent delivery times.

Quality Issues with Outsourcing Prepressillustration of print inspection system

Implementing a proper quality control process is essential for businesses across all industries. By outsourcing prepress activities, companies must accept the fact that they might lose a certain amount of visibility when it comes to quality. Delivery times are another issue that can arise by outsourcing prepress. Chances are your business is not the only company that a prepress vendor is dealing with, therefore delays in sending back files are common. In addition, varying contracts from different clients can create a proclivity for the vendor to prioritize certain projects over others, letting errors and time constraints fall through the cracks.

Solving for Quality Issues Using Automated Quality ControlIllustration of a computer screen with additional widgets

One of the most effective ways to mitigate quality issues caused by outsourcing prepress is to introduce an automated proofreading process to inspect prepress files. Whether prepress files were prepared in-house or by a vendor, any errors or inconsistencies can be automatically detected without having to rely on the human eye. These errors can range from the occasional small spelling mistake to a catastrophic defect like a wrong logo or missing artwork component.

Automated quality control tools also provide significant time savings when it comes to inspecting prepress files. What would previously take hours to inspect can be cut down to seconds using automation, especially when files are large or complex. By ensuring that prepress files are entirely accurate, businesses can set the precedence for a successful print run without having to spend hours manually proofreading.

GlobalVision for Prepress TeamsDiagram of different screens and check boxes

Automated quality control tools, like GlobalVision, benefits businesses by providing reliable and repeatable inspection results across all departments. Without proper control over quality processes at the prepress stage, businesses run the risk of having production delays or errors in their printing. In turn, this puts customers at risk of receiving late or faulty packaging components. For both in-house and external prepress teams, automated inspection technology is a proactive approach to quality control that decreases the risk of errors at any stage of the workflow. To learn more, visit

Date: August 31, 2021 | Category: Quality | Author: Kayla Caticchio

Technical writing refers to any communication written for businesses or industries that focuses on services and products. It particularly plays a vital role in the manufacturing of pharmaceutical drugs, where content errors can irreversibly and negatively affect a company’s reputation. Complete recalls could be needed, potentially resulting in lawsuits or damaging a patient’s health.

Aside from text, symbols play an important role in harmonizing pharmaceutical labels across global markets. They help save valuable space while sharing important information and guidelines and also save on translation costs. To minimize misinterpretation across markets, symbols have standards in different regions of the world. From manufacturer symbols to safety and storage symbols, companies must ensure that these icons are entirely accurate to meet regulatory requirements.

Protecting critical content with automation

The pharmaceutical industry is a high-stakes game of chance where errors can cost time and money. Boxes, bottles, or bags must pass through various steps on their way from cruelty-free production sites to your medicine cabinet without error – that’s why they’re always so particular about what goes into those packages!

The pharmaceutical industry is one of the most globalized, with products sold worldwide. But when it comes to adapting technical writing and regulatory symbols for foreign requirements, errors can always be introduced as no two countries have the same regulations. This means that even if you create a symbol in your own country, they may not function as desired abroad. Fortunately, modern-day technology has allowed businesses to ensure 100% accuracy before releasing products.

The use of technologies like GlobalVision’s automated quality control platform has made it possible for businesses to ensure 100% accuracy when releasing products. This protects labels and packaging from critical errors, which can have disastrous consequences if unnoticed during production or distribution channels.

This is why automatic inspection of text and artwork components on this type of packaging has several advantages in protecting technical writing or symbols. Firstly, they can detect any text deviation on common words, medical words, and foreign languages. Detecting such errors by only relying on the human eye can be long, cumbersome, and ineffective, especially when factoring in elements like proofreader’s fatigue. Automated quality inspection software eliminates these inefficiencies while also improving the accuracy of critical content. GlobalVision’s Text Inspection, for example, includes a built-in medical dictionary that contains thousands of commonly used terms in the pharmaceutical and life sciences industry.

Along with ensuring that their technical writing remains accurate, pharmaceutical companies can verify that ingredient lists, components, dosages, and other important information are accurately transcribed, translated, and spelled correctly. With GlobalVision’s Text Inspection, companies can add their own pharmaceutical dictionary that is completely customized to their brand. This allows them to build libraries that include terms unique to their organizations, helping to prevent the misspelling of medical and brand terms like product names.

Automated artwork inspection for pharmaceutical symbols

When it comes to pharmaceutical symbols, companies need great care in ensuring that their logos and text appear correctly formatted on labels. These symbols exist to protect the consumer while also adhering to regulatory requirements. And as anyone in the industry knows, rules and regulations covering packaging quality control are very strict. In the past, companies would inspect some or all of their products manually. This proves to be ineffective, inefficient, and often risky.

With today’s technology, pharmaceutical companies can integrate an all-in-one quality inspection platform anywhere along the production process. GlobalVision’s Graphics Inspection allows brands to inspect all parts of their artwork easily. Features of the artwork that can be inspected include logos, design, braille, color, barcodes, and more. This ensures that pharmaceutical symbols are accurately printed onto products before making it to market.


To achieve market success, pharmaceutical companies should invest in creating high-quality content. With the right technology, managing technical writing and pharmaceutical symbols can be done accurately and efficiently. Using trusted automated proofreading technology like GlobalVision, companies in regulated industries can automate their quality control and get products to market faster, with complete confidence. To learn more, click here.

Date: August 31, 2021 | Category: Quality | Author: Kayla Caticchio

Product development and manufacturing are at the forefront of any pharmaceutical company’s business activities. Research and development, as well as product innovation help, are key factors in differentiating one company from another in the pharmaceutical landscape. In such a competitive and regulatory environment, a successful product market integration is essential to the success of your company. Packaging and labeling processes are critical to ensure that products are brought to market as quickly, efficiently, and cost-effectively as possible. In this article, we’ll explore 5 ways pharmaceutical companies can optimize their packaging and labeling processes.

Packaging and Labeling

With the majority of resources allocated towards product development and manufacturing procedures, packaging and labeling processes can sometimes be an afterthought. Labels and packaging components are just as important as the products inside when it comes to the pharmaceutical and life sciences industry.

With extremely regulated health requirements, mislabeling your product can have serious financial, legal, and safety implications for the brand. In foreign markets, not complying with local labeling guidelines can cost a company hundreds of thousands of dollars in wasted inventory that can’t be sold. Packaging defects also include defective containers, mispackaging, and label mix-ups. Understanding the importance of a proper labeling process is essential to ensure organizational efficiency and the long-term success of the company.

Best Practices to Optimize Labeling Processes

Here are 5 ways your company can optimize the pharmaceutical labeling process:

1. Standardizing Labeling Procedures
Creating a standardized labeling process will allow your company to reduce much of the pressures it faces in terms of efficiency and operational costs. Meeting increasingly demanding regulatory requirements, gaining greater control of your supply chain, and increasing productivity are just a few of the benefits that integrating a standardized labeling process within your company can bring. The standardization process also eases the means of entry into new market opportunities by enabling a method of production that can be easily adapted to suit different packaging and labeling regulations from various regions.

2. Linking Data Directly to the Source
Tools such as a cloud system can help manage and update any regulatory data for products across various platforms and departments. This allows companies to systematically decrease the number of mistakes and inaccuracies that can occur on labels and packaging.

3. Using Automation Tools to Streamline Workflow
When it comes to quality control, the use of automated tools has several benefits to a company’s operations. Automation helps streamline workflows while enabling the traceability and accountability of changes that may have been made on labels and packaging files.

4. Centralize Data
Having all of your data gathered into a single, centralized system will increase the efficiency of information and data traveling within your company. Furthermore, it will mitigate the risks of communication mishaps. This is especially relevant when entering new markets where labels and packaging will need to be updated to comply with the targeted market requirements.

5. Prepare for the Unexpected
When discussing the importance of standardization, digital tools like automated quality control and cloud-based systems can help businesses prepare for any unexpected setbacks that may occur in their workflow. Having information that pertains to your labeling process readily available at all steps of the pharmaceutical workflow will reduce long project delays and the risk of letting a critical labeling error slip by.

The Pharmaceutical Labeling Process for Your Business

The pharmaceutical landscape is composed of ever-changing local and international regulations. As a result, companies require vigorous quality control standards across all processes. GlobalVision’s automated quality control tools ensure that files remain error-free from creation all the way through to production, allowing businesses to sign-off with confidence that their labels and packaging are accurate.

To learn more about the Pharmaceutical Labeling Process, click here.


Date: August 25, 2021 | Category: Quality | Author: Kayla Caticchio

Our world is growing at a rapid pace and so is the consumer market. The space between the market and the consumer’s home has drastically shrunk in recent times, with online marketplaces quickly replacing traditional shopping experiences. Consumers now have access to products from all over the world – and they can get them delivered directly to their homes with minimal effort.

With so much competition between brands, packaging design is a key way to distinguish your company from others and thus persuade consumers to purchase your products. That is why brands must take great care to avoid little errors that can ruin a great packaging design.

What kind of errors can ruin a great packaging design?

The opportunity for errors to be created increases as text and artwork files are converted into prepress files. They can become distorted and prone to critical errors. Consequently, print errors can also occur during production.

Examples of these errors include text errors like missing or dropped text, inserted or deleted words, and font errors. Graphic errors like misregistration or artwork deviations can also occur. Spelling errors are also common, especially when adapting packaging components into foreign languages for use in overseas markets.

The problem with manual sample inspections

Brands don’t have to cut corners to save time when it comes to proofing print samples. Companies that outsource printing understand the importance of checking packaging components once they’re completed and sent back from the print supplier. It’s unrealistic to expect companies to visually inspect every single printed component, especially given the cost of resources and labor involved. That’s where sampling comes in. With sampling, the quality control department will determine the number of copies they must check to reasonably conclude that the entire shipment can be approved. For example, only 40 copies will be proofread out of thousands.

The problem with manually inspecting small sample sizes is that defects could be localized elsewhere and might be missed by the proofreader. Clients should always be aware that the printers they deal with likely have other customers and complete many jobs daily. Gang runs, during which different products are printed on one sheet to reduce waste and save money are a regular occurrence. As a result, mix-ups can commonly occur.

Automated quality control for print samples

Automated quality control like GlobalVision helps both printers and incoming quality assurance departments ensure that printed samples are free from critical errors. For brand companies, automated quality control tools allow them to compare physical copies to the approved artwork that was originally sent to the printer. Quality control departments simply have to scan the selected physical samples to then compare them back to the original artwork file.

The problem with manually inspecting small sample sizes is that defects could be localized elsewhere and might be missed by the proofreader. Clients should always be aware that the printers they deal with likely have other customers and complete many jobs daily. Gang runs, during which different products are printed on one sheet to reduce waste and save money are a regular occurrence. As a result, mix-ups can commonly occur.

What are the benefits of inspecting samples with automated quality control?

  • Brands can keep track of version changes while ensuring that the right content was printed.
  • Multiple production samples from various print suppliers can easily be managed.
  • Brands can protect themselves from both financial and raw materials loss by ensuring work has been printed properly.
  • Errors in text, artwork, spelling, barcode, and more can be detected in seconds versus hours.

Automating the process of checking printed samples has many benefits for companies that need to get their products to market quickly. Aside from the time and cost savings, ensuring that products make it to the consumers in packaging that is entirely error-free is crucial. By replacing the manual inspection of samples, businesses have more resources available to focus on R&D and other projects.

To learn more about GlobalVision’s automated quality control tools, click here.

Why Automated Quality Control is the Key to Getting Products to Market Faster banner

Date: August 11, 2021 | Category: Quality | Author: Kayla Caticchio

The modern business era has been characterized by a constant need to produce and deliver products with speed and efficiency. Long delays can result in financial losses and wasted resources that could have otherwise been used to acquire new business. Globalization and digitalization have redefined the standards of business practices by enabling companies to sell their products in various foreign markets. In turn, competition between brands has increased exponentially and companies are being held to the highest standards of customer satisfaction.

To manage localization requirements, businesses must be able to standardize quality control parameters across the entire enterprise. Any quality errors that make their way onto labels or packaging can undermine the bottom line by causing consumers to jump between brands due to mistrust or safety concerns. 

With all these obstacles consistently present within business operations, companies must find a way to tackle potential quality issues while simultaneously working to expand their business. They must be able to complete projects and deliver products to market quickly to avoid losing customers to competing brands. Automated quality control is a digital technology that helps improve quality inspections by reducing mistakes in the workflow. By eliminating manual proofreading, businesses can improve performance and thus get products to market faster without compromising quality.

Manual vs Automated Proofreading

illustration of a magnifying glass with packaging inspectionBusinesses today are relying on digital technology more than ever before. When it comes to quality control, automation technology is drastically changing the nature of running inspections on labels, packaging, and digital files. Quality control is vital for the success and long-term sustainability of any consumer-facing business, and fortunately the digital era has created ways to improve quality control processes for companies across multiple industries.

Replacing manual proofreading can eliminate inefficiencies and speed up time to market by automating the inspection of text, documents, graphics, and more. GlobalVision’s comprehensive inspection software helps businesses ensure a high standard of quality control while eliminating time-consuming and error-prone manual checks.

How Does Automated Quality Control Help Bring Your Products to Market Faster?

Illustration of inspected products and logosAutomated quality control technology, like GlobalVision, helps businesses get products to market faster without compromising quality. By automating manual tasks that would otherwise take hours to complete, GlobalVision speeds up the entire quality control process and significantly cuts down proofreading time. In turn, errors can be detected quickly and accurately as inefficiencies like fatigue and human error are eliminated.

Here are the additional benefits of implementing automation technology in your business’ quality control process: 

Illustration of a fast inspecitonTime benefits of automated quality control.

  • Eliminates hours spent searching content for errors
  • Inspects files in seconds compared to hours spent manually proofreading
  • Automatically detect all types of errors at any stage of the process
  • Achieve faster turnaround times by accelerating approvals and reducing quality delays

Efficiency benefits of automated quality control.

  • Easily compare two files to detect any differences between the two
  • Identify any touchpoints within your business that are prone to errors
  • Utilize time usually spent on proofreading to bring jobs to market faster

Visit GlobalVision’s web page to learn more about getting your products to market faster with automated quality control.  

Team enjoying the benefits of implementing a quality inspection system

Date: Feb 04, 2021 | CategoryQuality AuthorKayla Caticchio

Quality Inspection System Advantages 

How shifting from manual to automated quality control can help your business eliminate inefficiencies.

By Kayla Caticchio 


If you’ve clicked on this article, chances are you’re considering implementing a quality inspection system in your organization. Maybe your business is losing money due to delays in the quality control department, maybe you’ve had a critical error slip by unnoticed, or maybe you just want to give your team the tools they need to get the job done more efficiently. Whatever your reason for considering a quality inspection system may be, there are several benefits that come with implementing automation across your quality workflow.

The importance of error-free packaging

With globalization increasing the complexity of developing, distributing, and selling products, many businesses are turning towards automation to help manage their operations. While automation has traditionally been implemented in areas such as production, marketing, and even sales, there’s one aspect of business operations that more and more companies are choosing to automate: quality control. As businesses, particularly brand companies, tend to focus their technology on product features or consumer benefits, the productivity gains associated with automated quality control can oftentimes be overlooked. But they shouldn’t be. Any company whose products land in the hands of consumers should consider the importance of high-quality packaging. 

With thousands of products and hundreds of SKUs, companies in industries such as pharmaceuticals, printing, and consumer goods have their own unique set of challenges when it comes to ensuring packaging quality. As anyone in these industries already knows, ensuring packaging accuracy is no small task, especially in an age where one small error can have serious consequences for your brand. A misprinted label, for example, can cost a company thousands of dollars in material goods and even more in brand equity as consumers begin to lose trust in the brand. Think this could never happen to your brand? Think again. These types of errors are even more common than one might think. Year after year, the majority of FDA product recalls are caused by labeling errors. The risk of packaging errors factored in with increasingly complex regulations have contributed to automated quality inspections becoming the gold-standard across a variety of industries. Fortunately quality inspection systems are becoming more robust, accessible, and easier to use than ever before. In this article, we’ll be discussing how implementing these systems can benefit quality control teams, no matter the industry.

What is a quality inspection system?

What is a quality inspection systemQuality inspection systems enable proofreaders to compare Master and Sample files, both digital and printed, to automatically detect any differences between the two. These side-by-side comparisons work by overlaying two files to pick up even the smallest of errors with pinpoint precision. Built for use along the entire quality control process, quality inspection systems can be implemented across multiple departments to compare content at every stage of the workflow. This allows proofreaders and other quality control professionals to ensure that no errors have been created as files move from one stage to the next. Printer proofs, for example, can be compared to original PDF files to avoid conversion errors. Next, plate files can be inspected to ensure that no changes were introduced during the stepping and separation process. Finally, proofreaders can confirm that prepress files are error-free and ready to be printed before being sent to the customer. These systems also enable the inspection of digital files against printed components to ensure that final packaging matches the original approved artwork. 

The common challenges of manual proofreading

With consumers having more brand options than ever before, getting products to market faster is essential for many businesses when it comes to differentiating themselves from competitors. Leading the time-to-market race gives you the benefit of reaching consumers first and positioning your brand as a market leader before anyone else. Unfortunately, many companies still rely on manual proofreading methods that can slow down the entire quality control process, affecting distribution and project turnaround time. These manual methods are slow, inefficient, and prone to errors that can range from a spelling mistake or missing piece of artwork, to a more dangerous error like the wrong dosage information on a pharmaceutical label. 

Another challenge is the fact that standard packaging processes usually consist of manually proofing labels and packaging, which can often take hours. Repetitive tasks combined with high volumes of packaging materials can lead to proofing fatigue and therefore allow errors to slip by unnoticed. It’s not uncommon for errors to be missed when proofreaders have been reviewing the same work for hours on end. Small font sizes, distractions, and difficulty managing version changes also contribute to errors that can ultimately have detrimental effects on your company. 

Here are the benefits of quality inspection systems for your business: 


Faster project turnaround time

One of the biggest reasons why companies turn to quality inspection systems is to help cut down on revision time, in turn speeding up the entire quality control process and getting products out the door faster. By centralizing inspections and allowing users to detect errors early on (ie. before they’re printed), quality inspection systems fast-track the quality control process without sacrificing quality. Automatically comparing samples to customer-approved files ensure that differences like text, spelling, artwork, and barcode errors can be caught immediately. This helps prevent further inspections downstream that can be inefficient and lead to lost time. In fact, many quality departments that have implemented this kind of technology have been able to cut their proofreading time in half, oftentimes going from hours of inspection to seconds.

Without spending wasted hours proofreading, typical jobs are brought to market 3-5 days earlier, generating increased revenue and allowing us to focus on relationships with our customers.” – Vince Nocella, CRW Graphics 

Managing revision cycles is another benefit of making the switch to quality inspection systems as any errors that have occurred between stages can immediately be identified. From the copy and artwork creation stage to prepress, print, and delivery to the customer, inspection technology helps ensure that there are no delays between departments. This creates a more collaborative proofreading process, improving communication with comprehensive inspection reports that give proofreaders the ability to share information between revision cycles. Users can leave comments and annotations on inspection reports to compare with previous versions, ensuring that the right changes have been made.  

Exponential business growth

Business growth is another major benefit of implementing a quality inspection system. For certain industries such as Marketing & Creative Agencies, a common challenge is completing jobs within the amount of time allocated by the client. Eliminating delays in their proofreading process means companies no longer have to struggle with juggling man-hours and budget. This gives them the ability  to take on more projects, helping grow their business exponentially. 

Quality inspection systems can also help set your business apart from the competition by using it to position yourself as a industry leader in quality control and automation. Printers for example, can use quality inspection technology to open doors for new business opportunities by showing potential customers that they’re willing to invest in systems that provide an extra layer of security. Producing the highest quality labels and packaging reduces the risk of expensive reprints, or even recalls, saving customers time, money, and potential damage to their reputation. Verified inspection technology gives your customers the added assurance that extensive quality control checks are being carried out in your production facility, ensuring that their most important work is protected. “[Quality inspection technology] shows customers and potential customers that we’re doing everything available to ensure that jobs are done properly straight out of the gate” says Josh Jenks, Technical Sales Director at Target Label. 

Cost savings

Aside from causing serious damage to your brand’s image, letting a critical error slip by can cause significant financial implications. When an error is detected on labels or packaging, companies might have to issue a recall on the product, costing them thousands of dollars and leaving them with entire batches of unsellable inventory. “[Quality inspection systems] have saved us from a huge recall which could have bankrupt our company” says one quality control inspector in the pharmaceutical industry.  “It’s improved the overall quality on the production floor and reduced complaints and returns from our customers”. By detecting even the smallest errors before they’re printed, your quality department can be confident that everything leaving the facility is 100% accurate. 

Oftentimes, it’s not a major packaging error that ends up costing money for a brand. Even something as simple as a faulty barcode can be problematic. Poor barcode printing or distortion of the barcode can affect its readability, and as every brand company knows, unreadable barcodes at the point of sale result in a loss of revenue. Quality inspection software can verify and grade all barcodes before they’re printed, protecting your packaging from faulty barcodes without having to manually scan each one. This can help your business maximize sales revenue by ensuring that every product that hits store shelves can be properly scanned at the register. 

Material management can also be a source of financial concern for any company that deals with packaging. Excess print waste for example, can cost companies time and money as any errors made during the printing process will have to be corrected with additional resources. When you consider the costs of printing, like ink, warehousing costs, postage, and labour, any reprints caused by errors can have serious financial implications. Quality inspection systems eliminate the risk of misprints and formatting issues that result in lost time and wasted materials. Effectively managing waste prevention with automated quality control allows you to conduct business more sustainably, helping to improve both your environmental and financial impact. 

Shorten approval cycles

In addition to shortening time-to-market, quality inspection technology accelerates the approval process by eliminating the need to travel between production facilities for approval. These systems store all relevant inspection information to be tracked within the platform, centralizing feedback and ensuring accountability for each inspection. Without having to manually markup each proof or document, proofreaders can assign levels and comments on revisions. This allows your quality team to be completely transparent with customers in regards to the types of differences found between the Master and Sample files. By digitally keeping track of all inspection results through comprehensive inspection reports, all changes can be effectively communicated to key stakeholders for a quicker approval cycle. With these inspection reports, customers or other stakeholders have the assurance that appropriate quality control measures have been implemented and that the required changes have been made. 

Getting started with quality inspection systems

As competition between brands becomes more prominent, companies face constant pressure to protect their image and reputation while being seen as innovators or market leaders. In turn, product lines are expanding and brands are starting to introduce their products into new markets, therefore increasing production volume. This can make the quality control process more difficult to manage as it becomes increasingly complex. With workloads increasing for proofreaders and other members of quality control departments, so does the risk of errors that can make their way into the hands of consumers. Fortunately, quality inspection systems are becoming more accessible and widely implemented across a variety of industries. While the initial cost of implementing a quality inspection system can seem high compared to sticking with the status quo of manual proofreading, the time and cost savings on labor and artwork make it worthwhile. For example, over 75% of proofreaders who use GlobalVision’s quality inspection software have been able to regain their initial investment within two years. As label and packaging standards continue to evolve, so does the need to implement effective technology solutions like automated quality inspections. These systems not only benefit quality control teams for the reasons mentioned throughout this article, they also help improve processes and productivity throughout your entire organization, making the switch from manual to automated quality control a worthwhile one. 

To learn more about the benefits of implementing a quality inspection system, request a demo of GlobalVision here. 


Related Articles:

Related Tools:

What our customers think of our proofreading tools:

“GlobalVision has resulted in at least 50% time-saved proofreading on the press versus visually inspecting the sheets. The more sheets there are, the more time savings we can observe”

Dave Mickiewicz, Sales Manager at General Converting Inc. 

Recycle to avoid waste on the print production floor

Date: November 2, 2020 | Category: Quality | Author: Seth Richtsmeier

From a business perspective, it makes sense to avoid waste whenever possible. Print waste in particular costs companies time and money, since any mistakes made during a print run will have to be corrected with additional resources. It’s more than just material waste — there’s also employee labor that must be factored in.

The True Costs of Excess Waste in Print Production

According to studies from Gartner, 50 percent of business waste is composed of paper products, with the average office worker going through 10,000 sheets of paper per year. These numbers alone are staggering and don’t even account for other print products such as boxes and packaging.

There are also other costs associated with printing, including ink, warehousing space, and postage. These additional fees can add up to 30 times the purchasing price of the paper itself – a significant expenditure.

Beyond the financial implications, there’s also the environmental impact of waste. With 40 percent of the world’s timber being cut down for paper production, brands and consumers alike should look for ways to limit excess scrap.

4 Steps to Minimize Print Production Waste

To reduce the amount of print and packaging waste created, there are several steps companies can take. Here are a few key recommendations.

  1. 1. Start with Employee Training

    Digital meetings can help to reduce paper wasteA common factor when it comes to waste is human error. From typos to incorrect colors and fonts, to formatting issues, there are many ways things can go wrong. “Mistakes caused by human error can definitely turn into possible reprints and extra platemaking” says John Reinhardt, Marketing Director of Prairie State Group, a leading packaging company in Franklin Park, IL.

    As soon as a new employee joins the team, they should receive adequate training to ensure they know what’s acceptable, how to spot errors, and how to correct those errors. Training should continue on a regular basis to ensure that everyone is aware of best practices.

  2. 2. Review Pre-Press Files with Care

    Avoid waste on the print production floor team collaborationBefore sending projects off to print, run through the files a few times to catch any errors. It’s often best to have more than a single person check for mistakes, as it’s easy for a writer or designer to skip over their own errors.

    Catching typos and formatting issues early on saves time, money, and resources. Always have at least two sets of eyes review each file before sending off any major print job. It may help to have a checklist available with things to look out for, including updated logos, correct color swatches, common spelling mistakes, and anything else that may be looked over otherwise.

  3. 3. Automated Quality Control

    Avoid waste on the print production floorThere’s a reason it’s called human-error – we’re all human and we all make mistakes. While it’s helpful to have multiple people review a print file, there’s always the chance of a problem slipping through the cracks. With automated quality control, the proofing process is easier, more efficient, and more accurate.

    Using digital inspections to compare proof documents against original files, conversion errors, and printing defects can be quickly detected and addressed. Users can review inspection reports and approve files for a full print run once ready. This early detection can prevent large-scale misprints, which saves the company from having to toss out entire batches. Again, this saves print materials, ink, coatings, and other costs associated with print waste. It also reduces the company’s environmental footprint (more on that below).

  4. 4. Inventory Management

    Avoid waste on the print production floor through inventory managementWhile printing materials with errors is wasteful, storage issues that can damage products can be just as detrimental. All paper-based products should be stored in cool, dry environments to prevent mildew. It’s also suggested that these products be protected from threats such as fire, water, and contaminants.

    These recommendations should be applied to raw materials as well as finished print products, which can be even more costly to replace due to ink and other coating costs.

Avoiding waste through recyclingMinimizing Environmental Impact

In addition to taking control of the waste stream by minimizing mistakes, companies should also consider the environmental implications of their practices. When choosing packaging materials, prioritize recyclable paper products. This may involve choosing different coatings and ink to ensure the package can be recycled with other paper and cardboard materials.

There are also several packaging materials that don’t involve paper at all. Corn- and mushroom-based packaging are gaining traction as eco-friendly options. A seaweed-based material called agar is in the early stages of development as a viable packaging alternative as well. Keep an open mind about new products and consider how they can fit into your packaging stream.

GlobalVision's digital proofreading of nested sheetsAvoid Waste Today with Quality Control

Ultimately, the best way to reduce waste is to invest in your quality control. Eliminating the risk of misprints and formatting issues will save countless reams of paper and other materials. Automated quality control systems are a necessity for waste prevention. As Sales Manager Dave Mickiewicz from General Converting Inc. says “With [automated quality control], sheets can be quickly inspected to check for smashes, hickeys, content errors. It has definitely helped eliminate lost time and wasted materials”. 

To learn how your company can benefit from significant returns by automating your quality control process, check out GlobalVision’s guide Shifting Gears from Manual to Automated Quality Control.