Group of people working on graphic inspection using GlobalVision tools

Date: December 11, 2020 | Category: Proofreading | Author: Kayla Caticchio

Not many aspects of design and production are still being done manually when it comes to packaging in 2020. Despite modern advancements, many businesses are still stuck in a rut of manual proofreading. The good news is that automation technology has been increasing in popularity over recent years, especially in the areas of quality control. Of these automation innovations, graphics inspection tools are becoming widely implemented across many industries.

Consider the importance of pristine packaging in today’s market. One of the most important aspects of a product’s packaging, graphics help consumers distinguish between products and brands, and allows important information to be communicated to the consumer. 

A packaging’s artwork (or graphics) also contributes to protecting and maintaining a strong brand identity and must therefore remain consistent across all channels. Any errors in artwork can be harmful to the brand’s image, and in some regulated industries, they can even be harmful to the consumer.


4 reasons why your business needs a graphics inspection tool 

There are significant benefits to implementing a graphics inspection system in your workflow for both the user and the company as a whole. From marketing and design to prepress and packaging teams, we’ve put together our top 4 reasons why it could be a game-changer in the area of quality control.

1. Automate proofreading for maximum efficiency

Illustration of a man performing graphic inspections on his product

In most businesses that haven’t made the switch to automated quality control, graphics are inspected manually by members of the Quality Control department. This process is oftentimes long, tedious, and inefficient due to the amount of time it can take to visually inspect artwork files.

A graphics inspection tool would speed up the inspection process by conducting digital checks on artwork files at every stage of the workflow, reducing the workloads of individual proofreaders and proofreading teams. According to GlobalVision users who have implemented graphics inspection tools, “[automation] has resulted in at least 50% time-saved proofreading” says one user. This maximized productivity would essentially multiply the workforce, eliminate inefficiencies, and give companies the ability to allocate more resources to bigger projects. 

Tools for inspecting text errors on products

2. Reduce risk by catching critical errors early

Anyone who works with packaging knows just how detrimental an artwork error can be, especially in regulated industries like pharma and life sciences. Despite proofreaders’ best efforts, it’s not uncommon for an error to slip by unnoticed. These errors can range from a missing artwork image to something more serious, like the wrong allergy information on a label. Either way, a missed error can cause significant damage to the brand. A graphics inspection tool reduces liability risk by ensuring that all errors are caught early on, reducing the risk of reprints, customer complaints, and even recalls.

Starting at the artwork creation stage, an automation graphics inspection tool has the ability to pinpoint exact differences in artwork faster and more accurately than any proofreader would be able to do. For example, GlobalVision’s graphics inspection software allows the proofreader to run side-by-side comparisons of an artwork revision file and the approved version with pixel to pixel accuracy, ensuring there are absolutely no errors between the two. This helps to maintain the integrity of packaging by keep artwork consistent as files move throughout the quality workflow. “Graphics Inspection does a great job of picking up tiny differences in the documents I run through the program,” says a GlobalVision user in printing. “It saves me a lot of time picking up any differences I might have missed.” 

3. Get products to market faster

Avoiding delays caused by long proofreading times is one of the main benefits of implementing graphics inspection software. What can normally take hours of manual proofreading time can be cut down significantly by going digital. With GlobalVision for example, hours of manual proofing can be cut down to 20 or 30 seconds per inspection, saving the user time and ensuring that projects are completed within time constraints.

From artwork creation to prepress stages, implementing a graphics inspection tool across your workflow eliminates any unnecessary delays between departments with fast and effective inspection results. For printers, in particular, catching artwork errors before files move to the printing stage helps avoid having to throw out entire batches of printed materials, saving both time and money for the company. Users can also communicate results more quickly by sharing detailed inspection reports that include the results of all artwork checks, resulting in faster approval times, and therefore faster time-to-market.

Illustration of print inspection using GV tools

4. Give your business a competitive edge

With increasing competition between brands, packaging needs to be absolutely perfect before it hits the shelves. Having a graphics inspection tool in place helps to differentiate yourself from the competitors by showing customers that you care about quality control and are willing to invest to ensure that their products are of the highest quality. For example, a consumer goods company would be more likely to work with a printer that uses automation at the prepress stage versus a printer that just relies on manual inspections that are prone to human error. “Customers who have seen the technology are impressed by automated quality control and the tool’s efficiency,” says one Graphics Inspection user. A graphics inspection software acts as an extra layer of security that gives your business an edge when it comes to technology. 

Illustration of graphic inspection checklist using GV tools

Get started with automating your Graphics inspection process

Ultimately, deciding to implement a graphics inspection tool has many benefits for your business. From time savings to an increase in productivity levels, taking your quality control process into the modern age is a guaranteed way to help ensure continued growth for your business.
To learn more about the benefits of switching to automated quality control, request a demo of GlobalVision here.


What our customers think of our proofreading tools:

“Overall, the team is able to save between 10-15 minutes per label when proofreading with GlobalVision.”

– Imran Masood, Quality Specialist and Labs Head at Unilever – Dubai Personal Care Factory.


Date: December 1, 2020 | Category: Company | Author: Kayla Caticchio

Improved Performance and Enhanced Stability with GlobalVision Desktop 5.8.2

GlobalVision’s latest validated release boasts several exciting features to improve performance and increase stability for desktop users. Desktop version 5.8.2 addresses several bug fixes while providing users with new features to create the most seamless inspection process yet. Notable features in this release include new language preferences for users, UI and Text Grouping features, and a new Installer Update. Read more

Recycle to avoid waste on the print production floor

Date: November 2, 2020 | Category: Quality | Author: Seth Richtsmeier

From a business perspective, it makes sense to avoid waste whenever possible. Print waste in particular costs companies time and money, since any mistakes made during a print run will have to be corrected with additional resources. It’s more than just material waste — there’s also employee labor that must be factored in.

The True Costs of Excess Waste in Print Production

According to studies from Gartner, 50 percent of business waste is composed of paper products, with the average office worker going through 10,000 sheets of paper per year. These numbers alone are staggering and don’t even account for other print products such as boxes and packaging.

There are also other costs associated with printing, including ink, warehousing space, and postage. These additional fees can add up to 30 times the purchasing price of the paper itself – a significant expenditure.

Beyond the financial implications, there’s also the environmental impact of waste. With 40 percent of the world’s timber being cut down for paper production, brands and consumers alike should look for ways to limit excess scrap.

4 Steps to Minimize Print Production Waste

To reduce the amount of print and packaging waste created, there are several steps companies can take. Here are a few key recommendations.

  1. 1. Start with Employee Training

    Digital meetings can help to reduce paper wasteA common factor when it comes to waste is human error. From typos to incorrect colors and fonts, to formatting issues, there are many ways things can go wrong. “Mistakes caused by human error can definitely turn into possible reprints and extra platemaking” says John Reinhardt, Marketing Director of Prairie State Group, a leading packaging company in Franklin Park, IL.

    As soon as a new employee joins the team, they should receive adequate training to ensure they know what’s acceptable, how to spot errors, and how to correct those errors. Training should continue on a regular basis to ensure that everyone is aware of best practices.

  2. 2. Review Pre-Press Files with Care

    Avoid waste on the print production floor team collaborationBefore sending projects off to print, run through the files a few times to catch any errors. It’s often best to have more than a single person check for mistakes, as it’s easy for a writer or designer to skip over their own errors.

    Catching typos and formatting issues early on saves time, money, and resources. Always have at least two sets of eyes review each file before sending off any major print job. It may help to have a checklist available with things to look out for, including updated logos, correct color swatches, common spelling mistakes, and anything else that may be looked over otherwise.

  3. 3. Automated Quality Control

    Avoid waste on the print production floorThere’s a reason it’s called human-error – we’re all human and we all make mistakes. While it’s helpful to have multiple people review a print file, there’s always the chance of a problem slipping through the cracks. With automated quality control, the proofing process is easier, more efficient, and more accurate.

    Using digital inspections to compare proof documents against original files, conversion errors, and printing defects can be quickly detected and addressed. Users can review inspection reports and approve files for a full print run once ready. This early detection can prevent large-scale misprints, which saves the company from having to toss out entire batches. Again, this saves print materials, ink, coatings, and other costs associated with print waste. It also reduces the company’s environmental footprint (more on that below).

  4. 4. Inventory Management

    Avoid waste on the print production floor through inventory managementWhile printing materials with errors is wasteful, storage issues that can damage products can be just as detrimental. All paper-based products should be stored in cool, dry environments to prevent mildew. It’s also suggested that these products be protected from threats such as fire, water, and contaminants.

    These recommendations should be applied to raw materials as well as finished print products, which can be even more costly to replace due to ink and other coating costs.

Avoiding waste through recyclingMinimizing Environmental Impact

In addition to taking control of the waste stream by minimizing mistakes, companies should also consider the environmental implications of their practices. When choosing packaging materials, prioritize recyclable paper products. This may involve choosing different coatings and ink to ensure the package can be recycled with other paper and cardboard materials.

There are also several packaging materials that don’t involve paper at all. Corn- and mushroom-based packaging are gaining traction as eco-friendly options. A seaweed-based material called agar is in the early stages of development as a viable packaging alternative as well. Keep an open mind about new products and consider how they can fit into your packaging stream.

GlobalVision's digital proofreading of nested sheetsAvoid Waste Today with Quality Control

Ultimately, the best way to reduce waste is to invest in your quality control. Eliminating the risk of misprints and formatting issues will save countless reams of paper and other materials. Automated quality control systems are a necessity for waste prevention. As Sales Manager Dave Mickiewicz from General Converting Inc. says “With [automated quality control], sheets can be quickly inspected to check for smashes, hickeys, content errors. It has definitely helped eliminate lost time and wasted materials”. 

To learn how your company can benefit from significant returns by automating your quality control process, check out GlobalVision’s guide Shifting Gears from Manual to Automated Quality Control.

Globalvision on laptop, tablet and other devices helping quality control

Date: July 28, 2020 | Category: Quality | Author: Kayla Caticchio

Now more than ever, the demand for safe and effective medical drugs is increasing on a global scale. This means that regulatory affairs teams are working overtime to interpret, apply, and communicate the guidelines received from governing bodies like the FDA and EMA when it comes to developing new drugs. And when medical drugs are approved, they must then be made available for use on a global scale. As a result, all content must be adapted to meet the legal and cultural requirements of markets beyond the country in which they were produced.

As market sizes expand, pharma companies must coordinate localization for every product they release. More than just translations, this includes adjusting elements like color, date formats, units of measurement, and artwork to reflect various markets. All content like leaflets, cartons, inserts, and legal documentation must also be fully adapted, creating challenges for regulatory teams when combined with the speed in which products must be released.

Technology for the pharmaceutical workflow

A key way to effectively manage the increasing workloads as a result of globalization is to harness technology that allows regulatory affairs teams to operate at scale. When it comes to proofreading, manual processes are no longer efficient given the speed and complexity in which products must be delivered.

illustration showing laptop with process of foldersWith a digital quality control system, proofreaders and RA teams can verify content accuracy on digital files and printed packaging components, eliminating inefficiencies at every stage of the pharmaceutical workflow. To begin, product requirements are submitted to regulatory bodies who then compile the information into briefing documents. At this stage, a digital quality control system would ensure that all copy documents are error-free and accurate for internal revisions.

At the artwork creation stage, artwork files can be automatically inspected to make sure that no errors were introduced during the file creation process. Examples of errors that could be created during this stage include logo errors, incorrect product information, and barcode defects. At the final stage, a digital quality control software can automatically compare approved files to supplier proofs before going to print, ensuring that products make it to market with packaging that is entirely error-free.

Foreign languages & data compliance

Managing content in foreign languages is another challenge for regulatory teams in the pharmaceutical industry. As medical products make their way into foreign markets, all materials and content must be properly translated into multiple languages which creates significant room for error. Technology solutions can help effectively manage this by improving document management, version control, and quality assurance through automated proofreading that supports many foreign languages. 

An illustration of a stairway between 2 structuresAlong with accurate foreign translations, following compliance and data integrity guidelines is essential in the pharmaceutical industry. Digital quality control tools utilize audit trails and reporting features to track all activities, ensuring compliance with bodies like ISO certifications, 21 CFR Part 11, and Annex 11. These tools help protect data integrity by providing full traceability on who ran an inspection, the inspection results, and what changes need to be made.

As the nature of regulatory standards continues to evolve, so does the need to effectively implement technology solutions like automated quality control. These technology solutions not only improve processes between teams, but they also increase cross-functional collaboration and give pharmaceutical companies the tools they need to operate on a global scale.

To learn more about how technology can help manage regulatory compliance, check out GlobalVision’s guide Digital Transformation for Pharmaceutical Packaging Quality.