Date: April, 2024 | Category: Proofreading | Author: Hana Trokic
With AI, pharmaceutical companies can now streamline the process of analyzing vast amounts of data and documentation, ensuring compliance with regulatory standards and minimizing errors. ChatGPT, for example, with its natural language processing capabilities, empowers regulatory and quality assurance teams in pharma to leverage AI in simple ways that greatly enhance the overall quality of their content revisions.
It can serve as a valuable tool for reviewing and refining regulatory documents by providing real-time feedback and suggestions,enabling efficient analysis of complex regulatory requirements, and ensuring compliance with stringent standards.
By leveraging AI solutions such as ChatGPT, pharmaceutical companies can streamline the documentation revision process, identify potential errors or inconsistencies, and refine language to convey information more clearly and accurately. This not only improves the quality of their documentation but also enhances overall efficiency, ultimately contributing to safer and more reliable healthcare products.
Below, we delve into various ChatGPT prompts that revision teams in the pharmaceutical industry can use to streamline their proofreading efforts, improve accuracy, and ultimately accelerate time to market for vital drugs and medications.
The Difference Between ChatGPT and GPT Pro for Pharmaceutical Proofreading
Before using ChatGPT to help enhance your pharmaceutical proofreading, it is important to understand the differences between ChatGPT, the free version, and GPT Pro, a paid version of the AI tool.
ChatGPT is proficient in understanding and generating human-like text, offering a solid foundation for proofreading tasks, identifying grammatical errors and suggesting stylistic improvements in documents. However, its use case in pharmaceuticals is somewhat limited due to its generality.
GPT Pro builds on ChatGPT’s conversational features with enhanced precision, offers a deeper understanding of pharmaceutical terminology, and the ability to adhere to the stringent regulatory standards of the industry. GPT Pro’s advanced algorithms can navigate the complex language of pharmaceutical documentation such as clinical research papers, drug development reports, and regulatory submissions with a high level of accuracy. This not only improves the efficiency and reliability of proofreading processes but also significantly reduces the risk of costly errors.
What’s more, with the pro version of ChatGPT, users will be able to upload images and documents, a feature that can really aid teams that work with long form documentation and ultimately offer better quality results to specific prompts.
Finally, ChatGPTs knowledge base is more up-to-date, resulting in more accurate answers and results to prompts. ChatGPT was last updated in January 2022, while ChatGPT Pro was updated in April 2023.
While the pharmaceutical proofreading needs of individual teams can vary, it is important to research and choose the best software for your needs to yield the best proofreading results of your critical content.
1. Simplifying Complex Information
Prompt: “Summarize the following document* for a non-specialist audience, highlighting key points and any areas that may require further clarification. Extract specific quotes.”
This prompt helps teams break down complex pharmaceutical documents into simpler summaries, making it easier to identify areas that may be prone to misinterpretation or errors. By focusing on clarity and comprehension, teams can ensure that essential information is accessible to all stakeholders, including regulatory bodies and patients, and also ensure their pharmaceutical proofreading has been heightened.
*Note: You will need access to GPT Pro to upload documents
2. Identify Regulatory Guidelines
Prompt: “Review this file and identify the regulatory guidelines that apply to the document, highlighting the sections.”
With regulations constantly changing and evolving, keeping up with all updates can be difficult and time-consuming. This prompt directs ChatGPT to scan documents for compliance by indicating which specific regulatory guidelines are present in the file. By identifying the guidelines, it will be easier to conduct manual checks of said guidelines to confirm if they are up-to-date, ultimately safeguarding from potential issues that may require attention. It’s a proactive step in mitigating risks associated with regulatory submissions and ultimately improving your pharmaceutical proofreading.
*Note: You will need access to GPT Pro to upload documents
3. Enhancing Document Consistency
Prompt: “Check this document for consistency in terminology, and referencing against the provided style guide.”
Consistency in pharmaceutical documentation ensures clarity and professionalism, reducing the risk of consumer and medical staff misinterpretation. This prompt assists teams in maintaining uniformity throughout a given document such as labeling files or instructions for use improving the overall pharmaceutical proofreading process and subsequently the wuality of pharmaceutical products.
4. Detailing of Storage and Handling Instructions
Prompt: “Review storage and handling instructions for detail and clarity, ensuring they are practical and can be easily followed by end-users.”
This prompt helps ensure that instructions for storing and handling medications are clear and easy to follow, which is key to preventing mistakes and ensuring the medicine works as it should. From doctors to patients, it ensures that everyone understands how a pharmaceutical product should be stored and used safely and effectively.
5. Verifying Scientific Data and References
Prompt: “Verify the accuracy of the scientific data and references in this document, flagging any discrepancies or outdated information.”
Accuracy in data and references is non-negotiable in the pharmaceutical industry and regulated industries in general. For pharmaceutical proofreading, this prompt can help teams ensure that all cited studies and data points are current, relevant, and correctly interpreted, increasing the document’s credibility.
6. Ensuring Clear Communication of Risks and Side Effects
Prompt: “Highlight any sections related to drug risks and side effects that may need clearer explanation or more prominent disclosure.”
Effective communication of risks and side effects is crucial in pharmaceuticals for patient safety. This prompt for pharmaceutical proofreading aims to ensure that information on documentation such as drug packaging inserts, patient information leaflets (PILs), and medication guides is presented clearly and prominently, facilitating informed decision-making by healthcare providers and patients alike.
7. Cross-Checking Dosage Instructions
Prompt: “Review the dosage instructions in this document for accuracy and clarity, ensuring they are concise and easily understandable by healthcare professionals.”
This prompt focuses on the critical aspect of medication dosage, aiming to ensure that instructions on documents such as prescribing information, summary of product characteristics (SPC), patient information leaflets (PILs), and emergency use authorizations (EUA) are both accurate and clearly understandable to those administering the drugs.
8. Identifying Potential Ethical Concerns
Prompt: “Scan this document for any potential ethical concerns related to patient privacy, informed consent, or the presentation of clinical trial results.”
Ethical considerations are paramount in pharmaceutical documentation. This prompt helps in pharmaceutical proofreading by proactively identifying sections that might raise ethical issues, ensuring respect for patient rights and integrity in reporting.
9. Enhancing Document Accessibility
Prompt: “Suggest changes to improve the accessibility of this document, including the use of non-technical language, visual aids, and structure for readers with varied abilities.”
Accessibility ensures that information is available to everyone, regardless of their technical background or physical abilities. This prompt for pharmaceutical proofreading encourages the creation of documents that are more inclusive and user-friendly.
10. Optimize for Searchability
Prompt: “Review the document’s layout to improve searchability, including the use of headings, bullet points, and keywords related to the drug’s use and effects.”
Being able to find critical information about a pharmaceutical product quickly is of high importance. This prompt for pharmaceutical proofreading improves document organization, making important drug information like dosages and side effects easier to find and understand quickly. It helps consumers quickly locate the information they need, ensuring safety and efficiency in drug use.
Simple ChatGPT Prompts for Pharmaceutical Proofreading
Simple ChatGPT prompts also offer immense value to revision teams in the pharmaceutical and other regulated industries. They are quick ways to ensure certain aspects of documentation are accurate, compliant, and are overall error-free, consistent and ready for market.
The following short and simple ChatGPT prompts can help heighten pharmaceutical proofreading:
- Is there any misleading information in this document?
- Review this section of our regulatory submission and provide suggestions for improving clarity and compliance.
- Help us identify any potential inconsistencies or errors in this document.
- Is there any inconsistent language in this document?
- Summarize the key regulatory requirements for this product and provide a concise overview.
- Generate a comprehensive list of references to support the efficacy and safety claims in our submission.
- We need to optimize the labeling information for this drug. Can you assist with drafting clear and compliant language?
- Review our clinical trial data and ensure that it aligns with regulatory guidelines and standards.
- Interpret the latest regulatory updates and incorporate them into our submission.
- Suggest ways to strengthen the risk management section of our regulatory documentation.
By leveraging AI, even in simple ways like using these simple ChatGPT prompts above, pharmaceutical companies can expect to see vast improvements in their proofreading processes while having an added layer of assurance that their documentation is free from errors and aligns with all regulatory and compliance requirements.
Automated Proofreading for Pharma – A Leading Technological Solution
While ChatGPT is a great tool to use to ensure certain aspects of your documentation is accurate, automated proofreading software is a comprehensive solution that leverages AI technologies to ensure the complete and holistic integrity of critical pharmaceutical and regulatory documentation and is an ideal solution for pharmaceutical proofreading.
Any revision team in pharmaceuticals that deals with extremely sensitive documentation and products where even a minor content error can have detrimental or irreversible consequences can benefit from automated proofreading software.
Much in the same way ChatGPT identifies issues quickly, Verify, conducts comprehensive inspections of regulatory documents in a matter of minutes and produces an annotated report of all differences found, allowing for teams to make appropriate adjustments in record time and ensuring the accuracy, compliance and quality of documents and critical assets.
The software’s diverse capabilities enable teams to effortlessly run a holistic inspection of documents to detect errors, from text, spelling, graphics, barcode, and braille.
This provides teams in the pharmaceutical industry with an added layer of insurance and a sense of confidence, knowing that all errors are being identified, and amended and that only high-quality products are going out to market.
Conclusion
The integration of AI-powered tools like ChatGPT into the regulatory documentation process and for pharmaceutical proofreading represents a significant shift in the way revision teams tackle their proofreading and revision tasks in pharmaceuticals and other regulated industries.
From simplifying complex information, ensuring regulatory compliance, enhancing document consistency, and improving overall clarity and accuracy, these AI solutions are paving the way for new benchmarks in accuracy, efficiency and reliability in healthcare product development and beyond.
As these AI technologies continue to develop and AI applications continue to be refined, proofreading tasks will become increasingly easier and faster leading to safer, more accessible healthcare products.
If you’re ready to take the first steps towards leveraging AI technologies to produce error-free regulatory content, get started with Verify’s automated proofreading software specifically tailored to regulated industries, and begin experiencing the advantages of using cutting-edge technology to proofread your critical content.
A Guide to EU Pharma Regulatory Compliance: Everything You Need to Know
Date: April, 2024 | Category: Compliance | Author: Hana Trokic
Understanding the complex regulatory compliance landscape of the European Union’s (EU) pharmaceutical industry poses a significant challenge for companies aiming to remain compliant while ensuring the highest standards of product quality and safety.
The stringent regulatory framework for EU pharma, designed to safeguard public health, mandates adherence to rigorous regulatory compliance with the European Medicines Agency (EMA), Heads of Medicines Agencies (HMAs), the European Commission, and guidelines such as the Good Manufacturing Practice (GMP), and the Good Clinical Practice (GCP), among other requirements.
By exploring the pivotal role of technology in enhancing compliance, and highlighting the importance of quality control systems like automated proofreading technology, this guide serves as a roadmap for pharmaceutical companies striving to navigate the demanding regulatory environment of the EU.
Understanding EU Pharmaceutical Regulatory Compliance
The foundation of staying compliant begins with a thorough understanding of the relevant regulations in the European Union.
The EU has established a comprehensive regulatory compliance framework that includes directives and regulations from the above-mentioned health authorities, along with specific national regulations of member states.
All of these guidelines are in place to ensure the safety, efficacy, and quality of pharmaceutical products, subsequently ensuring their proper use and the well-being of consumers and patients. These guidelines cover a broad spectrum, from clinical trials to marketing authorizations, pharmacovigilance, and manufacturing practices.
Key EU Pharmaceutical Guidelines
Key pharmaceutical guidelines for the EU are enforced by the European Medicines Agency (EMA) and national regulatory agencies within member states, aiming to harmonize regulatory compliance standards across the EU and ensure the highest level of protection for public health.
Some key guidelines include:
Leveraging Technology for Regulatory Compliance
Having gone through key pharmaceutical regulations in the European Union, let’s explore how technology helps organizations adhere to them to ensure the regulatory compliance of their products. To do this, technology plays a critical role in achieving and maintaining compliance, especially in regulated industries such as pharmaceuticals.
Automated systems and advanced technologies such as Artificial Intelligence (AI) and Machine Learning (ML) are being leveraged to streamline regulatory compliance processes throughout the pharmaceutical and drug development lifecycle. These algorithms analyze vast amounts of data to identify patterns, deviations, and potential risks in manufacturing processes, enabling proactive intervention to prevent compliance breaches.
For perspective, GlobalVision’s independent market research has recently shown that AI-powered technologies help pharmaceutical companies get their products to market faster. Our survey results revealed that 89% of regulatory survey respondents said that using AI-powered solutions significantly reduced their compliance review process, allowing them to deliver products to market faster.
This goes hand in hand with recent plans being put into place with regards to the use of AI in EU pharma. As it is predicted to be so substantial in the near future, the EMA and the HMA have published an artificial intelligence work plan to 2028, setting out a collaborative and coordinated strategy to maximize the benefits of AI to stakeholders while managing the risks.
Along with AI technologies, other solutions to consider are quality control systems that help organizations stay compliant by easing the regulatory compliance process, and improving processes, and also cloud-based solutions that enable data sharing among stakeholders to maintain data integrity and confidentiality.
It is also important to take into consideration solutions that have gone through a validation process. Validation involves a series of activities that take place over the lifecycle of any product and process to ensure that it has the required quality and is satisfying all requirements before being used.
By integrating these technologies into regulatory compliance frameworks, and taking into consideration certain features, EU pharmaceutical companies can enhance regulatory compliance, minimize risks, and ultimately improve the quality of their products.
The Right Solution for Regulatory Compliance – Automated Proofreading Software
Choosing the right technological solution is essential for ensuring compliance with EU regulations. But one that incorporates many solutions and leverages many technologies may be the best way to go. This is where automated proofreading software comes into play.
Automated proofreading is an innovative quality control solution for pharmaceuticals that helps maintain the accuracy and quality of documents and subsequent products by inspecting all types of regulatory content present in pharmaceuticals.
These documents include, packaging inserts and leaflets, product labels and packaging, regulatory submissions, clinical trial protocols and reports, Standard Operating Procedures (SOPs), and marketing materials such as brochures, websites, and promotional videos.
Regardless of the type of file or document, the advanced system helps pharmaceutical companies in the EU uphold quality standards with greater ease and efficiency, ensuring regulatory compliance within the EU.
This technological innovation provides better proofreading results and empowers teams to produce compliant and error-free documents as it acts as an added layer of insurance in quality control processes. Some benefits of automated proofreading include:
In essence, automated proofreading works by comprehensively inspecting documents to find discrepancies in the file. The innovative software conducts detailed inspections and proofreads all packaging assets from text, color, graphics, barcodes, braille, and more.
Through automated proofreading, inspections of packaging components are completed exponentially faster than traditional proofreading, and a task that once took hours or days to complete is now reduced to only a few minutes.
“The biggest benefit [of GlobalVision] to our facility is the reduction in the amount of processing and testing time (by at least a factor of 3) and the ability to receive competent and timely support when needed….Overall, the greatest benefit is being able to rely on a high-quality product that allows us to be more efficient.”
Why Automated Proofreading is Essential for EU Regulatory Compliance
Automated proofreading software plays a crucial role in enhancing the quality and regulatory compliance of pharmaceutical products in the EU. Some reasons why automated proofreading is an essential tool and software to leverage are:
By leveraging automated proofreading, EU pharmaceutical companies can elevate the accuracy, quality, and regulatory compliance of their products. This ultimately not only enhances patient safety but also preserves the integrity of medical products, aligning with corporations commitment to excellence and safety in healthcare.
GlobalVision’s Verify For Complete EU Regulatory Compliance
Verify, is GlobalVision’s cloud-based proofreading platform that is tailored specifically for the needs of regulated industries in the European Union such as pharma.
The software has been meticulously evaluated and its functionality, performance, security, and compliance with relevant standards and regulations in the EU is guaranteed as the software fits the needs of end-users and helps adhere to industry-specific regulatory compliance requirements.
As a solution created for regulatory professionals, teams, and corporations, Verify seamlessly integrates with existing workflows and acts as an added layer of insurance that mitigates the risk of errors slipping through in highly-regulated documentation.
The software allows for comprehensive inspections with robust capabilities including text and graphics comparisons, spell check, braille, and barcode inspections, all critical components of EU pharmaceutical documentation. What’s more, these comprehensive inspections are done in record-time and eliminate the need for tedious, manual reviews.
This speed and precision in document inspections allow for faster review and approval cycles, enabling EU-compliant products to reach the market quickly, subsequently capturing market share from competitors due to their expedited workflows and allowing for a competitive advantage.
Conclusion
For the pharmaceutical industry, navigating the complex regulatory landscape of the European Union is no easy task and demands commitment to compliance.
The strict regulations set forth by governing health authorities in the EU are in place to help ensure the safety and efficacy of medicinal products while subsequently ensuring the safety of the end user.
Once a tedious and time-consuming task, adhering to regulations becomes easier when corporations turn to technology to help them adhere to regulatory compliance
Leveraging technology not only increases the speed at which quality control processes can be undergone, but also increases the accuracy and efficiency. Automated proofreading in particular, stands out as an ideal technological solution for EU pharmaceutical companies, offering advantages to document reviews such as error detection, speed, consistency, and version control, to name a few.
By integrating this technology, companies can not only meet EU regulatory compliance requirements but also uphold the highest standards of product quality and safety, thereby reinforcing their commitment to excellence in healthcare and ensuring the well-being of consumers and patients alike.
If you want to begin ensuring the regulatory compliance of your EU pharma documentation, book a demo of Verify and see firsthand the transformative impact it will have on your pharmaceutical proofreading and quality control processes.
Also, read our Pharmaceutical Industry Report to get exclusive insights into the growing role of technology in regulatory affairs and see how other top industry leaders are leveraging this technology to help them achieve their business goals.
GlobalVision x Drupa 2024 – We’re Going to the Print Technology Event of the Year
Date: April, 2024 | Category: Company | Author: Hana Trokic
GlobalVision is thrilled to announce our participation in Drupa 2024, set to take place in Dusseldorf, Germany from May 28th – June 7th, 2024.
The largest and most important printing exhibition in the world, this leading event happens every four years bringing together industry professionals and top decision-makers in print. This year’s Drupa is particularly important as it will be the first to be held since 2016 – breaking its eight year hiatus after being canceled in 2020 due to the global pandemic.
The event promises to be a pivotal networking and learning experience for all professionals in the Printing industry and beyond and we are extremely excited to share the experience with you. Join us as we highlight our innovative proofreading solutions while fostering valuable connections at the top printing technology event of the year. Also, be sure to stop by our booth at Stand #8BC3, Hall 08B to gain insights into our products and services and see what’s new with GlobalVision.
Why Drupa 2024
Drupa is renowned for bringing together experts, innovators, and thought leaders in printing and related industries and serves as a hub for networking, knowledge sharing, and exploring the latest advancements in quality control and print technology.
As GlobalVision is a market-leading proofreading software and a top choice for print and packaging leaders worldwide, we understand the significance of staying at the forefront of industry trends. That is why we are excited to showcase our innovative products to an even wider audience, particularly in the European market, to help print professionals worldwide drive efficiency across their proofreading and quality control workflows and ensure error-free prints, every time.
Finally, Mistake-Free Printing
As the leading quality control software and solution for the Printing industry, GlobalVision is committed to helping organizations enhance their quality control processes and ensure mistake-free printing.
Our innovative technology helps ensure that all print assets from packaging, labeling, and other critical content are accurate and completely error-free.
At Drupa 2024, we will showcase our cutting-edge software – offering attendees free demos, perks and discounts – while also showing how our innovative products streamline print processes, reduce errors, and save time and resources.
Print with Confidence – Get a Personalized Demo
As we want to share this year’s Drupa experience with you, GlobalVision is offering special benefits for all Drupa attendees.
Book a personalized demo to see firsthand how we are enhancing quality control in the Printing industry while taking advantage of our Drupa discount of up to 20% off your GlobalVision license!
Demos can be booked for the following products, services, and capabilities:
Spaces are limited, so be sure to secure your spot by booking your demo today. Don’t miss the opportunity to get GlobalVision’s market-leading proofreading software at a discounted price. We will also be giving away two free GVD licenses for 6 months live at the event. Be sure to visit our booth, Stand #8BC3, Hall 08B, to take part in our draw and test your luck!
See You at Drupa 2024
Our team of experts will be on hand at Drupa 2024 to provide live demonstrations of our software and answer all of your questions. We value every opportunity to engage with professionals in the Printing industry and we’re eager to learn about the latest challenges and needs of the industry.
Mark your calendars for May 28th – June 7th and join us at Drupa 2024 in Dusseldorf, Germany!
We can’t wait to meet you, showcase our products and solutions, and show how GlobalVision is creating the future of printing technology by empowering organizations to achieve excellence in quality control through mistake-free printing.
See you at Drupa 2024!
GVD Braille Height Sets A New Standard for Precision and Speed in Braille Inspections for EU Pharmaceutical Market
Date: April, 2024 | Category: Compliance | Author: Hana Trokic
GlobalVision’s Braille Height is breaking new ground by offering unmatched precision and speed never before seen for regulatory Braille inspections. With the new GVD Braille Height, inspections on pharmaceutical packaging can be completed in record time and with complete accuracy, getting products out to market faster than ever before.
This fully automated scanner-based solution is the first detailed Braille height measurement solution that measures the exact height of each individual Braille dot. Previously, teams had to rely on manual inspection methods or had to suffice with automated solutions giving an average measurement value across Braille regions instead of exact measurements, resulting in compromised compliance in the EU market.
GVD Braille Height not only eliminates the need for these error-prone and time-consuming manual Braille inspections, it also sets a new standard for speed of automated Braille inspections for professionals in regulated industries including pharmaceuticals and print and packaging.
The GVD Braille Height inspection software is a one-of-a-kind solution on the market allowing teams in quality assurance and prepress to confidently meet regulatory standards and ensure accurate Braille assets leading to safer and more accessible products, marking a significant step forward in technology-driven quality assurance.
The Importance of Braille Accuracy
In regulated industries, where adherence to standards and accessibility is crucial, Braille is a vital component of a product’s packaging or labeling to foster compliance and inclusivity.
Braille, a universally accepted system of writing designed for individuals with visual impairments, is critical in ensuring that information, particularly in industries subject to strict regulations such as pharmaceuticals, is universally accessible.
The importance of Braille accuracy on pharmaceutical packaging and labeling cannot be overstated as it directly impacts the health and safety of consumers and patients with visual impairments. Taking into consideration that there are currently 295 million people worldwide with moderate to severe visual impairment, the need for Braille only becomes more pronounced.
In pharmaceuticals, where a single mistake can lead to serious health complications or even life-threatening consequences, the accuracy of Braille is a vital component of patient safety. Accurate Braille, including height, spacing, and translations, ensures that patients can independently access critical information regarding dosages, ingredients, and usage instructions, significantly reducing the risk of misuse.
Yet, ensuring the accuracy of Braille assets is not just a matter of health safety, it is also a question of legal compliance and ethical responsibility.
From a quality assurance and production perspective, Braille accuracy is vital as it is a mandatory component on pharmaceutical packaging all across Europe, governed by the European Medicines Agency (EMA) and is strongly recommended by the U.S. Food and Drug Administration (FDA) in Western markets, while other regions such as the ASEAN markets are working to heighten inclusivity by implementing Braille requirements on packaging soon.
Get To Market Faster Than Before
By harnessing automated technology, the GVD Braille Height is 10X faster than competitor solutions and cuts down inspection times dramatically, from what would previously take several hours, down to just a few minutes. This drastic reduction in inspections enables teams to handle larger volumes of inspections with the same (or less) labor resources, boosting productivity and streamlining operations.
In the competitive EU medicines environment, time to market is a critical factor for success. The Braille Height inspection software streamlines inspection processes for Braille assets, allowing products to move more quickly from production to market. This speed can provide a competitive advantage, enabling companies to capture market share more effectively. It also aids teams specifically in pharma packaging to produce fast and accurate products allowing for life saving medicines and drugs to reach consumers more quickly.
In under 3 minutes, the software can accurately inspect Braille height for each individual dot, and all other aspects of Braille across various materials and formats, including foil cartons and full press sheets. It can also inspect and translate Braille in 43 languages – the highest amount of supported languages available for Braille translations – allowing for easier global scalability.
These metrics once again set GVD Braille Height apart from other solutions as its automated technology is more robust and comprehensive than any other solutions on the market.
For perspective, competitor software on average takes 50 mins to complete a full Press sheet Braille inspection, while GVD completes the same inspection in less than 3 minutes. What’s more, inspections can be done in 43 global languages, on different materials, across multiple Braille regions, and can be conducted simultaneously, with other GVD capabilities such as graphics, text, color, and barcode inspections.
All of these capabilities allow teams to accelerate their inspection times and get vital pharmaceutical products to markets all across Europe at never before seen speeds.
Experience Unmatched Braille Accuracy Through Precise Inspections
Traditionally, Braille inspections have been conducted manually to ensure the accuracy of Braille on packaging, labeling, and other regulatory documentation. This method involved trained personnel visually inspecting for obvious defects such as missing dots, misalignment, or inconsistencies in the Braille pattern. It also involved tactile inspections where Braille would be manually felt to ensure that the dots are raised to the correct height, are distinguishable to the touch, and are translated properly.
Due to the high risks that come with manual inspections, these methods have proven to be unreliable verification processes that are highly susceptible to human error, including oversight and fatigue. The GVD Braille Height mitigates these risks by automating the inspection process, thus significantly lowering the chances of mistakes that can compromise the quality and compliance of Braille outputs.
The Braille Height inspection software enables teams to check for Braille accuracy through automated inspections that check for Braille height, spacing, translations, missing dots, and more in one comprehensive scan. For Braille height specifically, the software inspects the exact height of each individual Braille dot ensuring the accuracy of Braille assets with extreme precision.
In a matter of minutes, the inspection will yield a detailed report of all non-compliant Braille dots on packaging assets, allowing teams to make adjustments accordingly and ensure the complete accuracy of their regulatory documentation.
Currently, GVD Braille Height is the most accurate on the market, yielding inspections that are 2 X more accurate than competitor solutions.
Have Complete Confidence in Your Compliance
For pharmaceutical and packaging industries, the accuracy of Braille on packaging and labeling is critical. This is due to the fact that errors in Braille can lead to devastating non-compliance issues.
When it comes to inspecting Braille accuracy on regulatory content such as packaging and labeling files, the process is done to ensure, amongst many things, the compliance with the Marburg Medium Font Standard as well as ISO 17351:2013 requirements for Braille on pharmaceutical products.
Braille inspections in particular have posed challenges to the pharmaceutical and print and packaging industries as stringent regulations such as the Marburg Medium Font Standard requires a height of 0.20mm, with many companies producing at a height of 0.10mm. This makes Braille’s height incredibly difficult to measure through manual inspections and heightens the risk of errors slipping through that can lead to non-compliance issues.
GVD Braille Height addresses these unreliable and inefficient manual verification processes, reducing risks of incorrect Braille translations, tactile issues, spacing errors, and spelling mistakes, all of which cause compliance issues such as financial penalties, recalls, risk to consumer and patient safety and damage to a company’s reputation.
This automated solution detects even minor discrepancies in Braille assets by inspecting each individual Braille dot, thereby increasing the accuracy and reliability of Braille asset verification. Not only does it render manual inspections obsolete, it outpaces other automated solutions that only give average measurement values across Braille regions.
This advanced technology allows teams and organizations to avoid the consequences of non-compliance as they can now meet regulatory standards with greater precision, accuracy, and speed.
A New Standard for Braille Inspections
Due to its never-before seen accuracy, precision, and speed, the GVD Braille Height is a market-leading solution that sets a new standard for Braille inspections.
Incoming quality assurance and production teams in the pharmaceutical and print and packaging industries can now leverage the latest and most innovative Braille inspection technology to eliminate bottlenecks and get critical products out to market all across the European Union faster than any other competitor.
By replacing slow, inefficient, error-prone manual inspections with fast, accurate, and automated technology, the Braille Height inspection software eliminates risks associated with human errors in Braille verification which include incorrect translations, tactile issues, spacing errors, and spelling mistakes all which can all lead to compliance issues, financial penalties, recalls, risks to consumer and patient safety, and damage to a company’s reputation.
If you want to discover the full capabilities of our innovative GVD Braille Height, book a demo today and see firsthand the transformative impact it will have on the accuracy, speed, and compliance of your regulated Braille assets.
10 ChatGPT Prompts to Enhance Pharmaceutical Proofreading
Date: April, 2024 | Category: Proofreading | Author: Hana Trokic
With AI, pharmaceutical companies can now streamline the process of analyzing vast amounts of data and documentation, ensuring compliance with regulatory standards and minimizing errors. ChatGPT, for example, with its natural language processing capabilities, empowers regulatory and quality assurance teams in pharma to leverage AI in simple ways that greatly enhance the overall quality of their content revisions.
It can serve as a valuable tool for reviewing and refining regulatory documents by providing real-time feedback and suggestions,enabling efficient analysis of complex regulatory requirements, and ensuring compliance with stringent standards.
By leveraging AI solutions such as ChatGPT, pharmaceutical companies can streamline the documentation revision process, identify potential errors or inconsistencies, and refine language to convey information more clearly and accurately. This not only improves the quality of their documentation but also enhances overall efficiency, ultimately contributing to safer and more reliable healthcare products.
Below, we delve into various ChatGPT prompts that revision teams in the pharmaceutical industry can use to streamline their proofreading efforts, improve accuracy, and ultimately accelerate time to market for vital drugs and medications.
The Difference Between ChatGPT and GPT Pro for Pharmaceutical Proofreading
Before using ChatGPT to help enhance your pharmaceutical proofreading, it is important to understand the differences between ChatGPT, the free version, and GPT Pro, a paid version of the AI tool.
ChatGPT is proficient in understanding and generating human-like text, offering a solid foundation for proofreading tasks, identifying grammatical errors and suggesting stylistic improvements in documents. However, its use case in pharmaceuticals is somewhat limited due to its generality.
GPT Pro builds on ChatGPT’s conversational features with enhanced precision, offers a deeper understanding of pharmaceutical terminology, and the ability to adhere to the stringent regulatory standards of the industry. GPT Pro’s advanced algorithms can navigate the complex language of pharmaceutical documentation such as clinical research papers, drug development reports, and regulatory submissions with a high level of accuracy. This not only improves the efficiency and reliability of proofreading processes but also significantly reduces the risk of costly errors.
What’s more, with the pro version of ChatGPT, users will be able to upload images and documents, a feature that can really aid teams that work with long form documentation and ultimately offer better quality results to specific prompts.
Finally, ChatGPTs knowledge base is more up-to-date, resulting in more accurate answers and results to prompts. ChatGPT was last updated in January 2022, while ChatGPT Pro was updated in April 2023.
While the pharmaceutical proofreading needs of individual teams can vary, it is important to research and choose the best software for your needs to yield the best proofreading results of your critical content.
1. Simplifying Complex Information
Prompt: “Summarize the following document* for a non-specialist audience, highlighting key points and any areas that may require further clarification. Extract specific quotes.”
This prompt helps teams break down complex pharmaceutical documents into simpler summaries, making it easier to identify areas that may be prone to misinterpretation or errors. By focusing on clarity and comprehension, teams can ensure that essential information is accessible to all stakeholders, including regulatory bodies and patients, and also ensure their pharmaceutical proofreading has been heightened.
*Note: You will need access to GPT Pro to upload documents
2. Identify Regulatory Guidelines
Prompt: “Review this file and identify the regulatory guidelines that apply to the document, highlighting the sections.”
With regulations constantly changing and evolving, keeping up with all updates can be difficult and time-consuming. This prompt directs ChatGPT to scan documents for compliance by indicating which specific regulatory guidelines are present in the file. By identifying the guidelines, it will be easier to conduct manual checks of said guidelines to confirm if they are up-to-date, ultimately safeguarding from potential issues that may require attention. It’s a proactive step in mitigating risks associated with regulatory submissions and ultimately improving your pharmaceutical proofreading.
*Note: You will need access to GPT Pro to upload documents
3. Enhancing Document Consistency
Prompt: “Check this document for consistency in terminology, and referencing against the provided style guide.”
Consistency in pharmaceutical documentation ensures clarity and professionalism, reducing the risk of consumer and medical staff misinterpretation. This prompt assists teams in maintaining uniformity throughout a given document such as labeling files or instructions for use improving the overall pharmaceutical proofreading process and subsequently the wuality of pharmaceutical products.
4. Detailing of Storage and Handling Instructions
Prompt: “Review storage and handling instructions for detail and clarity, ensuring they are practical and can be easily followed by end-users.”
This prompt helps ensure that instructions for storing and handling medications are clear and easy to follow, which is key to preventing mistakes and ensuring the medicine works as it should. From doctors to patients, it ensures that everyone understands how a pharmaceutical product should be stored and used safely and effectively.
5. Verifying Scientific Data and References
Prompt: “Verify the accuracy of the scientific data and references in this document, flagging any discrepancies or outdated information.”
Accuracy in data and references is non-negotiable in the pharmaceutical industry and regulated industries in general. For pharmaceutical proofreading, this prompt can help teams ensure that all cited studies and data points are current, relevant, and correctly interpreted, increasing the document’s credibility.
6. Ensuring Clear Communication of Risks and Side Effects
Prompt: “Highlight any sections related to drug risks and side effects that may need clearer explanation or more prominent disclosure.”
Effective communication of risks and side effects is crucial in pharmaceuticals for patient safety. This prompt for pharmaceutical proofreading aims to ensure that information on documentation such as drug packaging inserts, patient information leaflets (PILs), and medication guides is presented clearly and prominently, facilitating informed decision-making by healthcare providers and patients alike.
7. Cross-Checking Dosage Instructions
Prompt: “Review the dosage instructions in this document for accuracy and clarity, ensuring they are concise and easily understandable by healthcare professionals.”
This prompt focuses on the critical aspect of medication dosage, aiming to ensure that instructions on documents such as prescribing information, summary of product characteristics (SPC), patient information leaflets (PILs), and emergency use authorizations (EUA) are both accurate and clearly understandable to those administering the drugs.
8. Identifying Potential Ethical Concerns
Prompt: “Scan this document for any potential ethical concerns related to patient privacy, informed consent, or the presentation of clinical trial results.”
Ethical considerations are paramount in pharmaceutical documentation. This prompt helps in pharmaceutical proofreading by proactively identifying sections that might raise ethical issues, ensuring respect for patient rights and integrity in reporting.
9. Enhancing Document Accessibility
Prompt: “Suggest changes to improve the accessibility of this document, including the use of non-technical language, visual aids, and structure for readers with varied abilities.”
Accessibility ensures that information is available to everyone, regardless of their technical background or physical abilities. This prompt for pharmaceutical proofreading encourages the creation of documents that are more inclusive and user-friendly.
10. Optimize for Searchability
Prompt: “Review the document’s layout to improve searchability, including the use of headings, bullet points, and keywords related to the drug’s use and effects.”
Being able to find critical information about a pharmaceutical product quickly is of high importance. This prompt for pharmaceutical proofreading improves document organization, making important drug information like dosages and side effects easier to find and understand quickly. It helps consumers quickly locate the information they need, ensuring safety and efficiency in drug use.
Simple ChatGPT Prompts for Pharmaceutical Proofreading
Simple ChatGPT prompts also offer immense value to revision teams in the pharmaceutical and other regulated industries. They are quick ways to ensure certain aspects of documentation are accurate, compliant, and are overall error-free, consistent and ready for market.
The following short and simple ChatGPT prompts can help heighten pharmaceutical proofreading:
By leveraging AI, even in simple ways like using these simple ChatGPT prompts above, pharmaceutical companies can expect to see vast improvements in their proofreading processes while having an added layer of assurance that their documentation is free from errors and aligns with all regulatory and compliance requirements.
Automated Proofreading for Pharma – A Leading Technological Solution
While ChatGPT is a great tool to use to ensure certain aspects of your documentation is accurate, automated proofreading software is a comprehensive solution that leverages AI technologies to ensure the complete and holistic integrity of critical pharmaceutical and regulatory documentation and is an ideal solution for pharmaceutical proofreading.
Any revision team in pharmaceuticals that deals with extremely sensitive documentation and products where even a minor content error can have detrimental or irreversible consequences can benefit from automated proofreading software.
Much in the same way ChatGPT identifies issues quickly, Verify, conducts comprehensive inspections of regulatory documents in a matter of minutes and produces an annotated report of all differences found, allowing for teams to make appropriate adjustments in record time and ensuring the accuracy, compliance and quality of documents and critical assets.
The software’s diverse capabilities enable teams to effortlessly run a holistic inspection of documents to detect errors, from text, spelling, graphics, barcode, and braille.
This provides teams in the pharmaceutical industry with an added layer of insurance and a sense of confidence, knowing that all errors are being identified, and amended and that only high-quality products are going out to market.
Conclusion
The integration of AI-powered tools like ChatGPT into the regulatory documentation process and for pharmaceutical proofreading represents a significant shift in the way revision teams tackle their proofreading and revision tasks in pharmaceuticals and other regulated industries.
From simplifying complex information, ensuring regulatory compliance, enhancing document consistency, and improving overall clarity and accuracy, these AI solutions are paving the way for new benchmarks in accuracy, efficiency and reliability in healthcare product development and beyond.
As these AI technologies continue to develop and AI applications continue to be refined, proofreading tasks will become increasingly easier and faster leading to safer, more accessible healthcare products.
If you’re ready to take the first steps towards leveraging AI technologies to produce error-free regulatory content, get started with Verify’s automated proofreading software specifically tailored to regulated industries, and begin experiencing the advantages of using cutting-edge technology to proofread your critical content.
The Verify x Esko WebCenter Integration Automates Proofreading and Inspections for Packaging Artwork
Date: March, 2024 | Category: Proofreading | Author: Hana Trokic
The Verify x Esko WebCenter Integration represents a digital shift in the packaging artwork review process.
Verify x Esko WebCenter – An Integration to Unify Your Artwork Management Processes
This integration harmonizes previously siloed systems that did not communicate with each other, which forced artwork, labeling, and prepress managers to constantly move back and forth between systems throughout disjointed packaging artwork processes. As teams need to meet strict deadlines, these disjointed processes resulted in major delays that ultimately hindered go-to-market timelines, team productivity, and even information security.
With the Verify x Esko WebCenter Integration, users can now perform various checks, including text and graphics comparisons, spell check, braille, and barcode inspections, and then seamlessly integrate these inspection reports including annotations back into their workflow with single-click file transfers.
Guarantees Content Security
The Verify x Esko WebCenter Integration changes the way artwork, labeling, and prepress teams operate by putting data security at the forefront of this automation.
The integration not only automates the proofreading process and removes the need for manual file transfers and reviews, it also ensures that all files and their data is being protected. This is due to the closed-loop integration that ensures that all files leaving Esko WebCenter are securely transferred to Verify, prioritizing data security and protecting sensitive information. Through this integration, teams can now have complete confidence that all files are safe, accurate, and up-to-date.
This secure and seamless interaction between systems allows for a smoother, more efficient process from start to finish, providing the right foundations for producing high-quality products while simultaneously giving teams confidence that their sensitive information remains within the protected confines of the integration.
IT and Technology leaders can be assured that their teams are leveraging the latest innovations in automated proofreading while safeguarding files and data against potential threats.
Ensures File Compliance
By operating within the secure framework provided by this integration, teams can now automatically identify errors in labeling and packaging materials. This capability is critical in minimizing the risk of compliance issues, especially for CPG, pharmaceutical, and other regulated industries, where it helps ensure patient and consumer safety.
Through this integration, teams can position themselves as having the highest quality standards on the market, while keeping compliance at the forefront of their operations. With the ability to consistently produce error-free labeling and packaging assets, artwork, labeling and prepress teams can uphold and maintain compliance with the industry’s most stringent regulations. This focus on quality and compliance translates into greater trust and confidence from consumers and regulatory bodies alike.
The Verify x Esko WebCenter Integration empowers teams to not just meet but exceed regulatory requirements, reinforcing their commitment to excellence and safeguarding their organization’s reputation for producing high-quality, compliant products.
Drives Productivity and Collaboration
Artwork, labeling and packaging, as well as prepress teams can experience enhanced productivity through the integration of Verify’s automated proofreading capabilities within Esko’s WebCenter.
With a single-click, Esko WebCenter users can identify potential errors on packaging files in real-time, and address them with the appropriate stakeholders for a swift resolution The ability to catch these errors early in the workflow not only alleviates stress among artwork,graphics, and prepress team members, it also reinforces a higher level of collaboration throughout the process.
As a result of this seamless integration, artwork teams will see major improvements in productivity and efficiency. Through the reduction of time lost to disjointed processes and the enhancement of data integrity, this integration creates a smoother proofreading experience, leading to faster project completion times and heightened productivity
This advancement in packaging artwork management results in effective collaboration and communication within the team.
Gets Products to Market Faster
Speed to market is a success metric that virtually all brands must strive for in our increasingly competitive global economic landscape. Often, being first to market represents a significant monetary and market share advantage for pharmaceutical and CPG companies alike.
With this in mind, labeling and packaging, as well as artwork and prepress teams are constantly working to reach increasingly strict deadlines and while navigating between siloed systems and disjointed processes before this integration, delays to market are almost inevitable.
With the new Verify x Esko WebCenter Integration, automated proofreading tools are just one click away, allowing teams to significantly reduce process bottlenecks and move the needle when it comes to speed to market, thus allowing them to capture more market share and grow their competitive advantage.
The New Standard for Packaging Artwork Reviews and Quality Control
The Verify x Esko WebCenter Integration sets a new standard where technological integration, automation, and collaboration are not just recommended but expected in the world of artwork management, labeling, and prepress. Organizations can now easily embrace and leverage technology to create efficient, secure, and innovative workflows that drive long term success.
Some key features teams can leverage with this new integration include:
How the Verify x Esko WebCenter Integration Works
This integration is impactful yet remarkably simple to use, allowing you to leverage the power of Verify’s automated proofreading and quality control capabilities with just one click from your Esko WebCenter account.
Simply create a new project in Esko WebCenter, choose the desired files to be inspected, and upload them to your project.
From there, just click on the ‘GlobalVision Verify’ button, and your files will be securely transferred to the Verify platform within seconds. In Verify, you can then compare text and graphics to instantly catch all differences between the two files. Once your inspection is complete, you’ll be able to review results and leave comments as you see fit.
Finally, generate an inspection report, which is of course time and date-stamped for ultimate compliance and data integrity. The report will automatically be sent directly to Esko WebCenter and saved, where you will be redirected to carry on with your day-to-day tasks. Back in Esko WebCenter, you’ll also have the option to download the report and look through all annotations, allowing you to make the necessary corrections to your files or simply communicate the changes that are needed with your team.
The Verify x Esko WebCenter Integration: The Future of Packaging Artwork Management
With the Verify x Esko WebCenter Integration, artwork, labeling and prepress teams can expect to experience new highs in their packaging artwork workflows.
The frictionless, automated proofreading processes this integration brings through the ability to check files as they move through the Esko WebCenter workflow, will enable teams to maintain accuracy and compliance by catching potential errors in real-time, alleviating the stress associated with misprints, recalls, and compliance issues while simultaneously boosting productivity and increasing efficiency.
The Verify x Esko WebCenter Integration brings together speed, precision and security into one cohesive solution to address the unique challenges faced by artwork, labeling and prepress teams and empowers them to save time and maintain compliance by automating proofreading throughout their packaging artwork management process.
See how top companies globally are already leveraging GlobalVision’s proofreading and inspection tools from Esko and book your free personalized demo today.
A Quick Guide on How to Compare PDF Files
Date: March, 2024 | Category: Proofreading | Author: Hana Trokic
Today, physical files are becoming less common as digital files slowly replace their use cases and take center stage. Because of this, knowing how to manage these documents efficiently is vital for professionals across various industries.
In pharmaceuticals and in similarly regulated industries, PDFs, in particular, stand out for their universal compatibility and reliability for sharing and archiving important documents. Whether it’s regulatory submissions and documentation, standard operating procedures (SOPs), product information and labels, drug master files (DMFs), quality assurance documents, and more, regulatory professionals utilize the PDF format for its integrity, security, and accessibility features, making it ideal for the documentation needs of these industries.
Having the ability to compare these critical PDF documents accurately is essential and allows for better version control, document revisions, proofreading, and legal and compliance reviews, just to name a few.
Continue reading to learn different methods on how to effectively compare two PDF documents as efficiently as possible.
What PDFs Can You Compare?
In pharmaceuticals and regulatory industries, several types of PDF files are used regularly. Each serve a specific purposes related to documentation, compliance, reporting, and communication.
The use of PDF files in these industries is crucial as they ensure the integrity, security, and accessibility of documents across different operating systems and devices. Here are some common types of PDF files used in these industries:
Key Considerations When Comparing PDFs
Having the ability to compare critical PDF documents accurately is essential to allow for better version control, document revisions, proofreading, and legal and compliance reviews. It also aids in ensuring accuracy and consistency in critical content, minimizing risks of errors that could lead to adverse consequences to a company’s brand or its consumers.
Because of this, comparing PDF files involves more than just spotting textual changes. It’s crucial to be aware of potential layout shifts, graphical updates, and other complex modifications. Knowing the specifics of what you’re looking for will significantly influence the choice of your comparison method and tool and ensure a more focused and effective review process.
When comparing PDFs, consider:
Leverage Online and Built-In PDF Compare Applications
Leveraging online PDF compare tools offers a certain level of convenience and is a quick way to identify limited differences between two PDF documents.
Most online PDF comparison tools work similarly. You upload the two PDF files you wish to compare and after uploading, you initiate the comparison process by clicking the provided compare button or similar. The tool will analyze both documents and highlight the differences between them, though with limited features and capabilities.
The results are usually presented as a side-by-side comparison or a summary report, allowing for quick identification of changes or discrepancies. Due to their limitations, online PDF comparison tools are most useful for professionals who do not need to compare PDFs often, need a quick document comparison, or do not have access to professional PDF editing tools.
Online PDF Compare Tools to Use in 2024
For comparing PDF documents online, several tools are available to help identify differences between two PDF files, though with limited capabilities, features and accuracy. These tools provide online solutions for comparing PDF files, catering to simplified user needs.
Here are some platforms in 2024 you can use to ensure the accuracy of your PDFs:
Adobe Acrobat: is a tool for handling PDF files, offering features for PDF document comparisons. Comparing PDFs in Adobe Acrobat is a straightforward process, designed to help users identify differences between two PDF files quickly, though with limited functionalities.
Draftable: is a free online document comparison tool, allowing for quick PDF comparisons, and highlighting differences within files. It supports a side-by-side view, single-page view, change list, and the ability to export comparisons to PDF format.
Diffchecker: is an online tool designed to compare text, image, and document differences between two files. Its primary function is to highlight the changes in content, making it useful for those who need text comparisons specifically.
PDF24 Tools: is a free online PDF comparison tool that also offers options such as merging, compressing, editing, and splitting PDFs. The tool supports encrypted file transfers and automatic deletion from servers after processing.
Document Comparison Software to Accurately Compare PDF Files
While Adobe Acrobat and online tools are quick solutions to check the accuracy of PDF files, document comparison software provides a heightened layer of functionality and accuracy for those who need to compare PDF files regularly and in greater detail, such as those in pharmaceuticals and other regulated industries.
Document comparison software revolutionizes the way regulatory professionals compare PDF documents by offering advanced functionalities beyond simple online text, image, or file comparisons. This software can detect and highlight nuanced changes between versions of documents, including barcode, braille, color, formatting differences, altered images, and even shifts in document layout.
The software provides enhanced features such as a ‘difference grid’ that shows letter by letter differences, and all differences detected are defined in red boxes making annotations easy to follow and even easier to correct. The intuitive features offered by document comparison software surpasses anything offered by online solutions, making it ideal for revision teams in regulated industries.
An Ideal Solution for Regulated Industries
For regulated industries, where precise document editing, revision, and accuracy are crucial due to strict regulations, guidelines, and compliance, leveraging document comparison software is a must.
Pharma companies and regulated industries can streamline their proofreading and content revision processes, ensuring that document updates are accurately tracked and efficiently communicated. This minimizes the risk of oversight and mitigates the potential of negative consumer and brand consequences associated with errors in documentation.
Verify, the next generation of automated proofreading for regulated industries, is a fully validated application that has been rigorously tested and documented to meet all predefined requirements and specifications, ensuring it performs reliably and consistently as intended.
The software has been meticulously evaluated and its functionality, performance, security, and compliance with relevant standards and regulations is guaranteed as the software fits the needs of end-users and adheres to industry-specific regulatory requirements.
What’s more, Verify is integrated with industry leaders in pharmaceuticals and life sciences such as Veeva Vault and Esko.
A Market-Leading Solution: GlobalVision’s Verify
GlobalVision’s Verify is a cloud-based document comparison and automated proofreading software. It is specifically designed to meet the stringent document requirements of pharmaceutical companies and regulated industries.
It provides a robust platform for comparing PDFs and other essential documents, ensuring accuracy and compliance with regulatory standards. This software is crucial for detecting any discrepancies in text differences, graphics, spelling, barcode, and braille, thereby reducing the risk of costly errors and enhancing quality control processes.
With its precise document comparison and inspection capabilities, Verify supports regulated industries in maintaining high standards of document integrity, making it an ideal solution for regular and rigorous document checks.
Start Comparing PDF Files With Ease
The ability to compare PDF files accurately and efficiently is crucial, particularly in highly regulated industries such as pharmaceuticals. Thankfully, with the right tools and technology, comparing PDF files becomes a straightforward and easy task.
From Adobe Acrobat to online PDF compare tools and, finally, the advanced functionalities of document comparison software like Verify, each solution caters to different needs, whether for casual users requiring quick comparisons or professionals in regulated industries who require greater detail and accuracy in their document comparisons.
Ultimately, understanding how to effectively compare PDF files not only supports compliance but also the proofreading efforts of regulated industries, empowering professionals to maintain high standards of document integrity, streamline their processes, and mitigate risks associated with documentation errors.
If you’re ready to take the first steps towards easing your PDF comparisons and heightening the quality of your critical content, watch a demo of our cloud-based automated proofreading software, Verify, and begin experiencing the advantages of our cutting-edge technology today.
7 Reasons Why Pharma Needs Document Comparison Software for Regulatory Proofreading
Date: March, 2024 | Category: Proofreading | Author: Hana Trokic
Why does pharma need document comparison software for their regulatory proofreading?
For pharmaceutical companies, keeping documentation compliant with regulations is a top priority. From regulatory submissions to drug labels, promotional materials, and more, every piece of critical content must be meticulously proofread to ensure it adheres to strict regulations and is free from all errors.
To ensure this level of accuracy and compliance, proofreading teams in pharma turn to technology, more specifically document comparison software, to help with their regulatory content revisions.
Keep reading to discover the top reasons why pharma needs document comparison software for regulatory proofreading and see why pharmaceutical companies are already turning to the software to proofread their regulatory documentation and to ensure the accuracy and compliance of their critical content.
1. Mitigates Risk Through Accuracy
Above all, ensuring the accuracy of pharmaceutical documentation is a top priority due to the severe consequences that errors can lead to, including regulatory fines, product recalls, and risks to consumers.
Document comparison software plays a vital role in enhancing pharma documentation accuracy by inspecting and detecting deviations in critical content such as regulatory submissions, labels, packaging files, batch records, standard operating procedures, marketing materials, and more.
By automating revision tasks, the software eliminates the need for error-prone manual checks, which often result in inaccuracies and oversights. Document comparison software provides a detailed overview of differences in files, easing proofreading processes by enabling teams to catch discrepancies early in the process and minimizing the risk of error.
This proactive approach not only ensures the accuracy of documentation, it also helps mitigate the risk of potential regulatory issues, product recalls, or legal actions stemming from documentation errors. This ultimately ensures compliance with government agencies and health authorities and proves why pharma needs document comparison software for their regulatory proofreading.
“Accurate, precise, and efficient for label inspections. […] The software is a critical part of our inspection process. It provides what is expected upon using it by minimizing human inspection errors, improved efficiency, and customizable inspection reports that fits the situation.”
2. Increases Confidence in Compliance
Pharmaceutical companies need to navigate the complexities of ever-evolving compliance standards, regulations, and guidelines. Because of this, proofreading teams in the pharmaceutical industry are tasked with reviewing critical content that must adhere to stringent regulations.
Document comparison software plays a vital role in ensuring pharmaceutical companies’ confidence in regulatory compliance by thoroughly comparing document versions to an approved file and highlighting all differences to ensure that only the intended changes were made while no unintended changes were introduced. This can be especially helpful to automate for critical documents such as Drug Master Files (DMFs), fostering confidence that it remains compliant throughout the drug development lifecycle.
The software helps identify discrepancies allowing teams to make corrections and adjustments with ease, and ensures adherence to regulatory standards set by authorities like the FDA, EMA, MHRA, and beyond.
“Even if you have a comma missing [the Regulatory Authority] ask us to repackage the product. [GlobalVision] saves us a lot of headaches and we avoid the costs of recalls.”
3. Speeds Up Product Time-to-Market
Without the use of technology, pharmaceutical companies are forced to conduct manual checks of their lengthy and extremely technical regulatory documents. This is not only error-prone but it is also filled with bottlenecks that slow down proofreading processes and ultimately slow down time-to-market. Document comparison software allows for the complete automation of these processes, significantly reducing the time and effort required for proofreading.
By significantly reducing the time required to proofread critical documentation, the entire product lifecycle is sped-up allowing pharmaceutical companies to bring often life-saving drugs and medical devices to market faster without compromising on their quality.
“GlobalVision has been vital in artwork development as it helps pick up the tiniest of errors and differences both within text and graphics. It also saves so much time by not having to do manual proofreading.”
4. Enables Global Scalability
As pharmaceutical companies expand their product portfolios and global reach, scalability becomes a critical factor. Document comparison software is created to scale with growing business needs, ensuring that proofreading processes remain efficient and effective as companies expand on the global market.
The software, for example, offers a text comparison feature which has automatic language detection and works on all global languages, including right-to-left languages, and can also inspect different scripts, including Arabic, Hebrew, Asian characters, and more. This is crucial for any global pharmaceutical company that deals with critical documentation in several languages and needs to ensure the accuracy of their translations and files.
The software can also be leveraged by global corporations who want to work in their native tongues by having the ability to change the UI in any available language of their choice. Users have the freedom to change the login and main page in languages they feel most comfortable working in for an ever more comfortable and seamless proofreading experience.
“[GlobalVision] makes the entire process more streamlined and allows us to deal with foreign languages and very small font changes”
5. Enhances Team Collaboration
Document comparison software significantly enhances team collaboration in pharmaceutical companies by streamlining the process of reviewing critical documents.
With the software, team members can easily identify any changes made to documents, facilitating seamless collaboration on shared files. By providing a clear visual representation of differences between document versions, it minimizes misunderstandings and miscommunications, ensuring that every team is aware of the corrections made to a document and that they are working on a single version.
Moreover, the ability to track changes and maintain version control ensures that all stakeholders have access to the most up-to-date information, leading to more informed decision-making and higher-quality outputs.
“GlobalVision has allowed our group to be more efficient […] It is extremely beneficial to be able to put your documents into the software and within a very short amount of time be able to run a report on any differences found.”
6. Increases Resource and Cost Savings
Automating the process of proofreading critical documentation reduces the need for manual reviews, saving valuable time and labor resources.
Manual proofreading is labor-intensive, often requiring a team of skilled professional proofreaders to meticulously review documents. The added cost of employing skilled labor for proofreading tasks can quickly add up, especially for large or ongoing projects. Manual processes are also extremely time-consuming often taking hours or even days, depending on the length and complexity of a piece of content.
This delay in revision times can also lead to delays in product launches resulting in companies losing competitive market positioning and losing profits to faster competitors.
Document comparison software, however, enables the automation of proofreading tasks as the software comprehensively inspects and identifies errors in a fraction of the time by a single individual or small team, significantly speeding up proofreading times and reducing labor and resource costs involved.
Additionally, the software’s intuitive interface makes it easy to use, reducing the need for extensive training and support resources. As a result, pharmaceutical companies can optimize their workflows, allocate resources more effectively, and ultimately reduce operational costs associated with proofreading.
7. Offers Continuous Technological Innovation
Document comparison software such as GlobalVision is at the forefront of technological innovation, continuously striving to enhance its capabilities and stay ahead of evolving industry needs.
Through regular updates and feature enhancements, the software incorporates the latest advancements in document comparison technology for pharmaceuticals and regulated industries, ensuring that users have access to cutting-edge tools for their proofreading needs.
Most recently, GlobalVision’s cloud-based proofreading software, Verify, has started leveraging machine learning algorithms and artificial intelligence with their OCR feature, providing the newest features and capabilities for pharmaceutical companies looking to automate their proofreading, even on rasterized or flattened documents.
The constant innovation that is being put into Verify allows it to offer increasingly accurate results, minimizing false positives, and overall enhancing the productivity of proofreading teams in regulated industries.
Moreover, for pharmaceutical companies, innovation and adopting the latest technologies serves as a critical competitive advantage on today’s fast-paced markets. Companies that leverage modern solutions, like document comparison software, can significantly outpace competitors who continue to use outdated methods that do not solve the bottlenecks in their processes.
By prioritizing innovation, GlobalVision empowers pharmaceutical companies to stay competitive in a rapidly changing regulatory landscape, offering a reliable solution that evolves alongside technological advancements and industry standards and further proves why pharma needs document comparison software for their regulatory proofreading.
“We’ve caught numerous mistakes, which has saved the company thousands of dollars over the years that we’ve been using GlobalVision. It’s a tool that I don’t know how we did without it. It’s become a tool that we use every day now.”
Why Pharma Needs Document Comparison Software for Regulatory Proofreading
By continuously innovating and integrating cutting-edge technology, document comparison software allows pharmaceutical companies to stay ahead of industry needs, providing them with a reliable solution that evolves with the ever-changing regulatory landscape.
It not only sets a new benchmark for proofreading in pharmaceuticals, bringing with it unmatched speed and accuracy, it also contributes to the industry’s main goal of delivering safe and compliant medical products to consumers worldwide.
To begin exploring and leveraging this cutting-edge technology, book a demo of Verify and see firsthand the transformative impact it will have on your pharmaceutical proofreading and quality control processes.
Also, read our Pharmaceutical Industry Report to get exclusive insight into the growing role of technology in regulatory affairs and see how other top industry leaders are leveraging this technology to help them achieve their business goals.
Verify’s New AI-Powered OCR Feature Brings Unmatched Character-for-Character Inspections to Regulated Industries
Date: February, 2024 | Category: Company | Author: Hana Trokic
Verify’s New AI-Powered OCR Feature is Here!
Verify, GlobalVision’s newest and most innovative cloud-based proofreading software, has just raised the bar for proofreading in regulated industries with the official launch of its groundbreaking AI-powered OCR (optical character recognition) feature.
This launch is set to transform the compliance and proofreading landscape, bringing with it many benefits that cater to the diverse needs of regulated industries ranging from regulatory, commercial pharma, to agencies, labeling and more.
The addition of OCR to the Verify platform marks a strategic launch into Artificial Intelligence, aligning with GlobalVision’s commitment to empowering regulated industries with cutting-edge solutions that facilitate their workflows and accelerate time-to-market.
Watch our OCR feature in action!
The OCR Technology Gap
Previously, without OCR proofreading technology, regulatory, commercial, and labeling professionals in regulated industries, as well as the agencies that serve them, struggled with manual processes, facing challenges in handling flattened documents containing rasterized text. They were forced to perform visual text extractions, manual proofreading, and manual data entries.
While receiving flattened documents is often out of their control due to the many stakeholders often involved in working on a single document, in the absence of OCR technology, having to perform manual proofreading hinders efficiency, exposes them to potential errors and compliance risks, compromises consumer and patient safety, and causes bottlenecks in the asset development process.
These critical problems only worsen with the added challenge of localization and translation tasks necessary for scalable, multinational operations.
Verify’s AI-Powered optical character recognition technology is designed to solve these problems and revolutionize how regulatory, commercial, agencies, and labeling teams handle text within their document review processes, bringing automation and accuracy to the forefront.
OCR for Compliance With Regulatory Requirements
For industries governed by strict regulations, compliance is non-negotiable.
Regulatory teams are often faced with the difficulty of dealing with rasterized documents, leading to manual inspections, increased risk of errors, and workflow inefficiencies. Similarly, commercial teams and agencies encounter difficulties in handling vast amounts of promotional content which is held to the highest standard in compliance, hindering creativity and time spent on more meaningful work. In parallel, labeling teams also deal with proofreading tasks within strict deadlines and regulations.
With the launch of Verify’s newest AI-powered OCR feature, compliance and review processes are simplified through the automation of text extractions, and the verification of critical text data in documents. This not only eliminates the need for error-prone manual checks, it ensures greater accuracy and significantly reduces the risk of human error, ultimately streamlining compliance processes and ensuring compliance with global health authorities.
Regulated companies can now navigate the complex regulatory landscape with greater confidence, knowing that Verify’s OCR feature acts as an added layer of insurance, guaranteeing the quality of their documentation.
Increased Patient and Consumer Safety Assurance
Verify’s OCR feature will help ensure the accuracy of critical content that is directly associated with patient and consumer safety. This spans a wide range of content types that could potentially hinder safety such as instructions for use, allergen statements, dosages, warning statements and more.
If documents or digital packaging assets do not contain live text, the absence of OCR technology would force content revision tasks to be done manually. With files or labels that include small text, graphics of text, and multilingual files in different languages and scripts, this could prove to be a time-consuming and almost impossible task.
By automating the extraction of rasterized text, OCR not only accelerates the proofreading process it also provides a level of accuracy for document and label inspections that was not previously possible, as it allows for a character-for-character precision level
Thanks to this technology, pharmaceuticals, medical device, and CPG companies can ensure that their customers remain safe thanks to the mitigation of potential errors slipping by.
Accelerated Scaling of Global Operations
Scaling globally often comes with the challenge of dealing with multiple languages, different scripts and the obligation of adhering to global regulatory standards—noting that the complexity is compounded when those tasked with proofreading are not native to the languages they are faced with.
Verify’s OCR feature facilitates the extraction of text for translation purposes which supports the localization of documents. This reduces the risk of errors in translated content, whether it be regulatory, promotional documents, or labels.
This allows brands to scale globally at a quicker rate by efficiently and safely distributing error-free products and content across their target markets.
With Verify’s new AI-powered OCR feature, the software has the ability to proofread and validate content in various languages and scripts even if they are in a flattened format, enhancing efficiency and promoting consistency in communication, facilitating smoother global expansion strategies.
Faster Product Time-to-Market
For regulated industries, being first to market offers a huge competitive advantage with often limited market share to capture before it’s too late. Thankfully, Verify’s new OCR feature leverages AI technology to expedite the proofreading process, reducing the overall time it takes to bring products to market.
For teams who deal with proofreading regulatory submissions, batch records, promotional and marketing materials, as well as labels or packaging assets, optical character recognition will prove to be particularly beneficial.
By automating text extractions and reducing the need for manual content revisions and manual data entries, content revisions are now sped up throughout the product development lifecycle, allowing companies to respond more swiftly to market demands and gain a competitive edge.
This feature will also specifically benefit label labeling teams as the content they review includes both physical label scans as well as e-labels. In these cases, labeling teams are often forced to manually review and proofread within strict deadlines—increasing the risk of errors, and often delaying product time to market for sometimes life-saving drugs and medical devices.
With Verify’s new OCR feature, these teams will not only accelerate their speed to market, they will also have complete confidence that their documents and labels are accurate when they hit the market.
Protect Your Brand’s Reputation
Verify’s OCR feature acts as a safeguard against damaging content errors, which can lead to catastrophic consequences on a brand’s image.
By maintaining the integrity and accuracy of content, the software protects brand reputation and instills confidence among customers, stakeholders, and the wider public. It reduces the risk of typographical errors that could impact brand perception and contributes to a cohesive and reputable brand image.
OCR allows regulatory, commercial, labeling professionals in regulated industries, and agencies to achieve streamlined workflows, and elevated brand excellence. With this feature, they can deliver accurate, compliant, and impactful content and packaging assets to market, contributing to the overall consistency and success of their brand.
Begin Your AI Journey with New AI-Powered OCR!
The official launch of Verify’s AI-Powered OCR feature signifies a transformative moment for proofreading in regulated industries.
This feature brings innovation to the technology gap that was previously stunted by manual processes, providing a solution that significantly reduces the risk of errors and ensures compliance in industries that need to adhere to strict regulations.
Verify’s new OCR launch also goes beyond the needs of regulated industries and actively contributes to increased patient and consumer safety assurance, accelerated global operations, faster time-to-market, and the protection of brand reputation.
This innovative feature leverages the latest AI technology to reinforce Verify as a market-leading proofreading solution for regulated industries, empowering professionals with cutting-edge solutions and setting a new standard for excellence in compliance and proofreading workflows.
If you want to experience these benefits and more, begin your AI journey and try Verify’s OCR feature for free today.
If you want to discover the full capabilities of our innovative cloud-based proofreading software, book a demo of Verify and see firsthand the transformative impact it will have on your proofreading and quality control processes.
Why Regulatory Affairs Teams Need Document Comparison Software in 2024
Date: February, 2024 | Category: Proofreading | Author: Hana Trokic
Why do regulatory affairs teams need document comparison software in 2024?
For Regulatory Affairs, where adherence to strict compliance standards and efficient quality control processes are critical, the use of technology to help ease daily workflows has become particularly apparent in the past decade—2024 is expected to be no different.
While Regulatory Affairs teams are faced with growing complexities due to large content workflows, ever-changing regulations, and faster-than-ever product-to-market times, they continuously turn to technology to address bottlenecks in their proofreading and compliance review processes.
One tool that has been proven vital for the content reviews of Regulatory Affairs professionals is document comparison software which helps proofread critical content at scale, mitigate risks of financial losses, and expedite product time to market.
What is Document Comparison Software
Document comparison software allows users to compare two and identify their differences within seconds.
The software is designed to help users detect changes made to files as they move through revision and submission cycles, correcting errors, ensuring consistency, and overall simplifying proofreading processes while increasing accuracy and efficiency.
Document comparison software inspects digital files, including labels and packaging materials, to find any discrepancies between the two. A simple inspection will reveal and pinpoint differences allowing adjustments and corrections to be made in record time.
This technology plays a crucial role in regulated industries such as pharmaceuticals, and consumer packaged goods where precise and accurate documentation is essential from reviewing initial drafts to final submission documentation.
Automated Quality Control
Document comparison software simultaneously serves as an automated quality control tool that expedites the proofreading process and enhances the accuracy of your work.
This type of software automates the revision process through digital inspections that can detect errors across files and documents at all stages of the content lifecycle – even in the early stages. By catching errors early on, it helps to avoid the need for multiple inspections, saving time and resources for Regulatory Affairs teams.
Additionally, the software also contributes to the overall efficiency and saves resources for cross-functional teams. The streamlined process ensures that all teams involved can allocate their time and resources more effectively, creating a more coordinated and time-efficient work environment.
With document comparison software you can find discrepancies in text, spelling, images, graphics, barcode, color, and braille, making it ideal for Regulatory Affairs teams that deal with documentation that needs to adhere to strict regulations in all of these areas.
It also allows for the automatic inspections of digital files commonly reviewed by regulatory teams. This includes regulatory submissions, instructions for use, drug development documents, legal agreements, and much more.
With document comparison software, you can increase your confidence in regulatory submissions and subsequent product launches by ensuring that all documentation, labeling, and packaging go out to market without any errors.
Why is Document Comparison Software Important for Regulatory Affairs Teams in 2024
Document comparison software plays a critical role in Regulatory Affairs for several reasons, addressing this field’s unique challenges and requirements.
The software allows teams to increase the efficiency of their workflows by speeding up compliance review and proofreading processes, identifying errors, and ensuring the overall integrity and quality of their regulated documents.
The main reasons why document comparison software is important for Regulatory Affairs include:
How to Implement Document Comparison Software
Yes, regulatory affairs teams need document comparison software in 2024, but how easy it is to implement?
The ability to efficiently review critical documentation in Regulatory Affairs is essential for maintaining the accuracy of documentation and compliance. That is why document comparison software has become a valuable tool for organizations looking to enhance their document management processes in 2024 and beyond.
Here are simple steps you can follow to implement this innovative technology into your content revision workflows in 2024:
Automated Proofreading – A Leading Technological Solution
GlobalVision is the market-leading document comparison software and automated proofreading tool for Regulated Industries, specifically built with their requirements in mind.
For over three decades, this technology has proven to be beneficial for Regulatory Affairs teams. This successful track record with some of the world’s largest companies in the regulated industry is only expected to grow in the future, making 2024 the perfect year to start incorporating this transformative technology into your content revision workflows.
Any regulatory affairs team that deals with extremely sensitive documentation and products where even a minor content error can have detrimental or irreversible consequences can benefit from document comparison software.
The software’s diverse capabilities enable regulatory affairs teams to effortlessly maintain compliance of documentation across the asset lifecycle. Holistic inspections of documents enable the software to detect all errors, allowing for teams to make appropriate adjustments, ensuring the accuracy and quality of documents and critical assets.
This provides companies with an added layer of insurance and a sense of confidence, knowing that all errors are being identified, and amended and that only high-quality products are going out to market.
Conclusion – Why Regulatory Affairs Teams Need Document Comparison Software in 2024?
Regulatory Affairs need to make the best of technology available to them to ensure that they implement and use best practices in their workflows. This way, they will be able to optimize processes and stay profitable while thriving in the very competitive and fast-paced globalized markets in 2024.
As Regulatory Affairs teams continue to learn how to navigate the difficulties of ever-changing compliance regulations and look for ways to ease their proofreading processes, the adoption of document comparison software stands out as the ideal technological solution of the year.
If you’re ready to take the first steps towards error-free content in 2024, get started with GlobalVision’s document comparison software and begin experiencing the advantages of our cutting-edge technology today while seeing firsthand why regulatory affairs teams need document comparison software in 2024!
Proofreading Has Never Been Easier – Verify’s Winter Release Brings a New Approval Workflow for Custom Dictionary Words and More
Date: January, 2024 | Category: Company | Author: Hana Trokic
Introducing our Verify Winter Release.
Our latest version streamlines the addition of new terms with a new approval workflow for Custom Dictionary words, accelerating your content review process while reducing unwanted spell check errors.
This exciting release also brings new features and improvements tailored to diverse sectors including pharma, CPG, print and packaging, marketing agencies, and more—promising to improve content compliance while optimizing your workflow.
Enjoy the following upgraded features of our Winter Release:
With the addition of these cutting-edge features, Verify’s Winter Release not only sets new benchmarks for precision, efficiency, and compliance but also pioneers innovative capabilities, opening new possibilities in automated proofreading for regulated industries.
If you want to learn more about how to leverage our new features, book a Verify demo and begin experiencing these innovations in proofreading technology.
Add New Words to Custom Dictionaries With Increased Ease
Verify’s Winter Release also introduces a new built-in Approval Workflow for Custom Dictionary Words.
Pharmaceuticals, CPGs, and marketing agencies deal with content that includes many customs terms that are not readily available in regular dictionaries. These words include drug and brand names, or certain ingredient names and terms that are not standardized. In order for these words to not be flagged as errors during inspections, Verify allows for the addition of terms into custom dictionaries to further streamline inspection processes.
Our new approval workflow for Custom Dictionary Words allows users to seamlessly request approval from administrators to add words to custom dictionaries, ultimately streamlining day-to-day spell check and proofreading operations.
Watch our video to see the Admin Custom Dictionaries feature in action
Watch our video to see the User Custom Dictionaries feature in action
OCR: Save Time and Reduce the Risk of Non-Compliance
Verify continues to offer the most cutting-edge technology in cloud-based proofreading software by refining and optimizing our Optical Character Recognition capabilities. This feature allows users to inspect flattened text on documents such as labels, promotional material screenshots and supplier proofs by converting the digital images into readable, live text format.
Verify’s OCR feature leverages powerful artificial intelligence technology that detects characters within images or flattened documents, rendering a precise character-for-character text inspection possible.
This feature helps you save time on inspections and reduce the risk of non-compliance errors falling through. By automating the process of recognizing and extracting text from images or scanned documents, users can expect to drastically decrease the need for manual inspections, as well as the overall time needed to digitally inspect files.
By reducing manual processes, OCR also decreases the risk of human errors, safeguarding sensitive and critical documentation from errors that can lead to financial losses and the potential of a negative brand image.
While OCR is intended for all users, it will prove to be particularly beneficial for content, creative, regulatory, and labeling specialists in a variety of sectors from pharmaceuticals, print and packaging, prepress, and marketing agencies.
Watch our video to see the OCR feature in action
Revamped Prep Stage and Filtering Tool in the Results Stage
You can now expect to go through inspection results in record time through the new Prep Stage options and Filtering Tool in the Results Stage. Previously, users did not have the option to opt out of Text Inspection, and when reviewing inspection results, users sometimes had to go through large amounts of results cards with no clear and efficient method to filter and resolve them.
Now, users can select exactly which types of inspections they want to perform from the Prep Stage, and all Results get automatically segmented into 5 separate panels with their own unique default filters: Text, Spell, Graphics, Barcode, and Braille. You will also still have the option to view all results together with the “All” filter function.
This will allow you to view results in a more clear and concise manner and tackle differences by priority and importance, ultimately improving the revision process and allowing you to make corrections and improvements with greater ease.
See the new revamped Prep Stage and Filtering Tool below
Enhanced Graphics Inspection Capabilities
For those who heavily focus on graphics inspections, the Verify Winter Release also offers game-changing features to ensure the accuracy of your graphics.
Ability to Manage Spot Colors in the Prep Stage
This release also brings the ability to manage Spot Colors in the Prep Stage (also known as “Separations Control), expanding graphics inspection capabilities by ensuring a more comprehensive assessment of files, resulting in the heightened accuracy to your graphics files.
In the Prep Stage, a new option called ‘Spot Color Controls’ will now allow you to turn Spot Colors on or off to ease your revision process and allow you to view results and make needed adjustments efficiently.
Regulated industries such as pharmaceuticals, print and packaging, CPG, as well as agencies deal with complex workflows and often have limited power over the composition (layers and spot colors) of the files that need to be inspected. If the presence of a Spot Colors is hindering a successful graphics inspection from happening, the inability to turn that Spot Color off may reduce the accuracy of any given inspection, or make the inspection impossible. With the addition of this new feature, this bottleneck will be eliminated allowing for more seamless inspections.
Watch our video to see the Spot Colors Control feature in action
Graphics Inspection Captures Live Text Differences in Red Boxes
When running a graphics inspection, Verify will perform a pixel-for-pixel overlay, detecting all deviations, including deviations in live text, and will now capture them all within a red box.
By grouping and visualizing all differences found, this feature ultimately reduces confusion about which elements are being inspected when enabling Full Page Graphics.
See the new Graphics Inspection Improvements below
Scale Globally With Improved Accuracy of Asian and Right-to-Left Language Text Inspection
Multinational brands and agencies need to adhere to the compliance requirements of global authorities of the countries where their products and content are distributed, and are often faced with inspecting languages such as Asian text and right-to-left texts, such as Arabic and Hebrew, on various types of documents.
Without adequate processes and solutions, these companies are forced to either outsource these tasks or perform the inspections manually. This can lead to slow revision processes, delayed product-to-market times, and can ultimately hinder a company’s ability to scale its brand globally.
We improved our text inspection algorithm that recognizes and compares Asian characters and Right-to-Left languages. This allows multinationals to render more accurate inspection results and consequently, improve the quality of their multilingual documentation and packaging assets.
Reduce Unwanted Spelling Results
The Winter Release also brings new improvements to the spelling inspection algorithm and now offers a more reliable dictionary, rendering more accurate results for the following:
This is particularly beneficial for global brands and agencies that need to ensure all of their distributed content is accurate and free from all errors. Much like with multilingual documentation, without proper processes and software to help with these quality control tasks, international brands and companies may need to outsource tasks or do inspections manually. This can slow down revision times, delay product launches, and hinder global brand expansion.
Verify addresses these problems and offers a comprehensive and seamless solution to all organizations in a wide range of markets who want to ensure the quality of their products and brand.
See the new Reduced Unwanted Spelling Results feature below
Verify for Improved Proofreading
Verify’s Winter Release marks a significant advancement for cloud-based automated proofreading. Not only does it set new standards for precision, efficiency, and compliance, but also the refinement of OCR capabilities, streamlined custom dictionary workflows, revamped filtering tools, and enhanced graphics inspection features demonstrates GlobalVision’s commitment to delivering a seamless and accurate proofreading experience.
These innovations will elevate the quality of document inspections but also address specific challenges faced by diverse sectors, from regulated industries such as pharmaceuticals and print and packaging to creative sectors such as marketing agencies.
With a focus on reducing manual processes, improving inspection accuracy, and catering to the process complexities of global corporations, Verify empowers users to enhance the quality of their critical documentation. Our Winter Release not only meets but exceeds the evolving needs of regulated industries, making automated proofreading more accessible, efficient, and reliable.
To explore and leverage these cutting-edge features, book a demo of Verify and see firsthand the transformative impact it will have on your proofreading and quality control processes.
Customer Spotlight: IPG Health Leverages New Verify Features to Further Improve Proofreading Efficiency
IPG Health, a renowned network of agencies focused on health communication and marketing, serves top global pharmaceutical, biotech, and life sciences companies.
More specifically, the new approval workflow for custom dictionaries — based in part on significant feedback from the IPG Health Editorial team — streamlines their spell check operations, and the newly added filtering options and improved graphics inspection accelerate their proofreading reviews while helping to ensure accuracy.
IPG Health is one among the many global organizations and life sciences companies leveraging Verify’s latest innovations!