Date: April, 2024 | Category: Proofreading | Author: Hana Trokic

With AI, pharmaceutical companies can now streamline the process of analyzing vast amounts of data and documentation, ensuring compliance with regulatory standards and minimizing errors. ChatGPT, for example, with its natural language processing capabilities, empowers regulatory and quality assurance teams in pharma to leverage AI in simple ways that greatly enhance the overall quality of their content revisions. 

It can serve as a valuable tool for reviewing and refining regulatory documents by providing real-time feedback and suggestions,enabling efficient analysis of complex regulatory requirements, and ensuring compliance with stringent standards. 

By leveraging AI solutions such as ChatGPT, pharmaceutical companies can streamline the documentation revision process, identify potential errors or inconsistencies, and refine language to convey information more clearly and accurately. This not only improves the quality of their documentation but also enhances overall efficiency, ultimately contributing to safer and more reliable healthcare products.

Below, we delve into various ChatGPT prompts that revision teams in the pharmaceutical industry can use to streamline their proofreading efforts, improve accuracy, and ultimately accelerate time to market for vital drugs and medications.

The Difference Between ChatGPT and GPT Pro for Pharmaceutical Proofreading 

Before using ChatGPT to help enhance your pharmaceutical proofreading, it is important to understand the differences between ChatGPT, the free version, and GPT Pro, a paid version of the AI tool.  

ChatGPT is proficient in understanding and generating human-like text, offering a solid foundation for proofreading tasks, identifying grammatical errors and suggesting stylistic improvements in documents. However, its use case in pharmaceuticals is somewhat limited due to its generality. 

GPT Pro builds on ChatGPT’s conversational features with enhanced precision, offers a deeper understanding of pharmaceutical terminology, and the ability to adhere to the stringent regulatory standards of the industry. GPT Pro’s advanced algorithms can navigate the complex language of pharmaceutical documentation such as clinical research papers, drug development reports, and regulatory submissions with a high level of accuracy. This not only improves the efficiency and reliability of proofreading processes but also significantly reduces the risk of costly errors. 

What’s more, with the pro version of ChatGPT, users will be able to upload images and documents, a feature that can really aid teams that work with long form documentation and ultimately offer better quality results to specific prompts. 

Finally, ChatGPTs knowledge base is more up-to-date, resulting in more accurate answers and results to prompts. ChatGPT was last updated in January 2022, while ChatGPT Pro was updated in April 2023. 

While the pharmaceutical proofreading needs of individual teams can vary, it is important to research and choose the best software for your needs to yield the best proofreading results of your critical content.

1. Simplifying Complex Information

Prompt: “Summarize the following document* for a non-specialist audience, highlighting key points and any areas that may require further clarification. Extract specific quotes.”

This prompt helps teams break down complex pharmaceutical documents into simpler summaries, making it easier to identify areas that may be prone to misinterpretation or errors. By focusing on clarity and comprehension, teams can ensure that essential information is accessible to all stakeholders, including regulatory bodies and patients, and also ensure their pharmaceutical proofreading has been heightened. 

*Note: You will need access to GPT Pro to upload documents 

2. Identify Regulatory Guidelines

Prompt: “Review this file and identify the regulatory guidelines that apply to the document, highlighting the sections.”

With regulations constantly changing and evolving, keeping up with all updates can be difficult and time-consuming. This prompt directs ChatGPT to scan documents for compliance by indicating which specific regulatory guidelines are present in the file. By identifying the guidelines, it will be easier to conduct manual checks of said guidelines to confirm if they are up-to-date, ultimately safeguarding from potential issues that may require attention. It’s a proactive step in mitigating risks associated with regulatory submissions and ultimately improving your pharmaceutical proofreading.

*Note: You will need access to GPT Pro to upload documents 

3. Enhancing Document Consistency

Prompt: “Check this document for consistency in terminology, and referencing against the provided style guide.”

Consistency in pharmaceutical documentation ensures clarity and professionalism, reducing the risk of consumer and medical staff misinterpretation. This prompt assists teams in maintaining uniformity throughout a given document such as labeling files or instructions for use  improving the overall pharmaceutical proofreading process and subsequently the quality of pharmaceutical products. 

4. Detailing of Storage and Handling Instructions

Prompt: “Review storage and handling instructions for detail and clarity, ensuring they are practical and can be easily followed by end-users.”

This prompt helps ensure that instructions for storing and handling medications are clear and easy to follow, which is key to preventing mistakes and ensuring the medicine works as it should. From doctors to patients, it ensures that everyone understands how a pharmaceutical product should be stored and used safely and effectively.

5. Verifying Scientific Data and References

Prompt: “Verify the accuracy of the scientific data and references in this document, flagging any discrepancies or outdated information.”

Accuracy in data and references is non-negotiable in the pharmaceutical industry and regulated industries in general. For pharmaceutical proofreading, this prompt can help teams ensure that all cited studies and data points are current, relevant, and correctly interpreted, increasing the document’s credibility.

6. Ensuring Clear Communication of Risks and Side Effects

Prompt: “Highlight any sections related to drug risks and side effects that may need clearer explanation or more prominent disclosure.”

Effective communication of risks and side effects is crucial in pharmaceuticals for patient safety. This prompt for pharmaceutical proofreading aims to ensure that information on documentation such as drug packaging inserts, patient information leaflets (PILs), and medication guides is presented clearly and prominently, facilitating informed decision-making by healthcare providers and patients alike.

7. Cross-Checking Dosage Instructions

Prompt: “Review the dosage instructions in this document for accuracy and clarity, ensuring they are concise and easily understandable by healthcare professionals.”

This prompt focuses on the critical aspect of medication dosage, aiming to ensure that instructions on documents such as prescribing information, summary of product characteristics (SPC), patient information leaflets (PILs), and emergency use authorizations (EUA) are both accurate and clearly understandable to those administering the drugs.

8. Identifying Potential Ethical Concerns

Prompt: “Scan this document for any potential ethical concerns related to patient privacy, informed consent, or the presentation of clinical trial results.”

Ethical considerations are paramount in pharmaceutical documentation. This prompt helps in pharmaceutical proofreading by proactively identifying sections that might raise ethical issues, ensuring respect for patient rights and integrity in reporting.

9. Enhancing Document Accessibility

Prompt: “Suggest changes to improve the accessibility of this document, including the use of non-technical language, visual aids, and structure for readers with varied abilities.”

Accessibility ensures that information is available to everyone, regardless of their technical background or physical abilities. This prompt for pharmaceutical proofreading encourages the creation of documents that are more inclusive and user-friendly.

10. Optimize for Searchability

Prompt: “Review the document’s layout to improve searchability, including the use of headings, bullet points, and keywords related to the drug’s use and effects.”

Being able to find critical information about a pharmaceutical product quickly is of high importance. This prompt for pharmaceutical proofreading improves document organization, making important drug information like dosages and side effects easier to find and understand quickly. It helps consumers quickly locate the information they need, ensuring safety and efficiency in drug use.

Simple ChatGPT Prompts for Pharmaceutical Proofreading 

Simple ChatGPT prompts also offer immense value to revision teams in the pharmaceutical and other regulated industries. They are quick ways to ensure certain aspects of documentation are accurate, compliant, and are overall error-free, consistent and ready for market. 

The following short and simple ChatGPT prompts can help heighten pharmaceutical proofreading:

• Is there any misleading information in this document?
• Review this section of our regulatory submission and provide suggestions for improving clarity and compliance.
• Help us identify any potential inconsistencies or errors in this document.
• Is there any inconsistent language in this document? 
• Summarize the key regulatory requirements for this product and provide a concise overview. 
• Generate a comprehensive list of references to support the efficacy and safety claims in our submission.
• We need to optimize the labeling information for this drug. Can you assist with drafting clear and compliant language?
• Review our clinical trial data and ensure that it aligns with regulatory guidelines and standards.
• Interpret the latest regulatory updates and incorporate them into our submission. 
• Suggest ways to strengthen the risk management section of our regulatory documentation.

By leveraging AI, even in simple ways like using these simple ChatGPT prompts above, pharmaceutical companies can expect to see vast improvements in their proofreading processes while having an added layer of assurance that their documentation is free from errors and aligns with all regulatory and compliance requirements. 

Automated Proofreading for Pharma – A Leading Technological Solution 

While ChatGPT is a great tool to use to ensure certain aspects of your documentation is accurate, automated proofreading software is a comprehensive solution that leverages AI technologies to ensure the complete and holistic integrity of critical pharmaceutical and regulatory documentation and is an ideal solution for pharmaceutical proofreading. 

Any revision team in pharmaceuticals that deals with extremely sensitive documentation and products where even a minor content error can have detrimental or irreversible consequences can benefit from automated proofreading software.

Much in the same way ChatGPT identifies issues quickly, Verify, conducts comprehensive inspections of regulatory documents in a matter of minutes and produces an annotated report of all differences found, allowing for teams to make appropriate adjustments in record time and ensuring the accuracy, compliance and quality of documents and critical assets. 

The software’s diverse capabilities enable teams to effortlessly run a holistic inspection of documents to detect errors, from text, spelling, graphics, barcode, and braille.

This provides teams in the pharmaceutical industry with an added layer of insurance and a sense of confidence, knowing that all errors are being identified, and amended and that only high-quality products are going out to market.  

Conclusion

The integration of AI-powered tools like ChatGPT into the regulatory documentation process and for pharmaceutical proofreading represents a significant shift in the way revision teams tackle their proofreading and revision tasks in pharmaceuticals and other regulated industries. 

From simplifying complex information, ensuring regulatory compliance, enhancing document consistency, and improving overall clarity and accuracy, these AI solutions are paving the way for new benchmarks in accuracy, efficiency and reliability in healthcare product development and beyond. 

As these AI technologies continue to develop and AI applications continue to be refined, proofreading tasks will become increasingly easier and faster leading to safer, more accessible healthcare products. 

If you’re ready to take the first steps towards leveraging AI technologies to produce error-free regulatory content, get started with Verify’s automated proofreading software specifically tailored to regulated industries, and begin experiencing the advantages of using cutting-edge technology to proofread your critical content.