The Importance of a File Comparison Tool for Businesses

The Importance of a File Comparison Tool for Businesses

Date: March, 2022 | CategoryProofreading Author: Hana Trokic

What location, location, location is to property, content, content, content is to most product and service-based companies. Without well-constructed copy and content, how can businesses be sure that the information and messages they want to project are being heard loud and clear? 

To put things into perspective it is said that we create  2.5 quintillion bytes of data each day at our current pace, with that number increasing exponentially. It’s also worth noting that over the last two years alone, 90 percent of the world’s data was generated. 

Now, that’s a lot of content. 

You’re probably thinking, “why not create more content to keep up?” but it’s not that simple. Firstly, the production of content is not always an easy task. Normally, it’s time-consuming and many steps need to be taken to ensure that the content is error-free and proofread to perfection. Even the smallest mistake slipping through can have potentially irreversible effects on a brand. Its reputation can be put at stake while production costs and supply chains can be heavily affected, resulting in the potential loss of profits and customers.

To make matters even worse, in today’s modern and fast-paced business climate, most companies need to mass-produce products and content to keep up with trends and competition – making sure they are always one step ahead. They need to ensure that all of these processes are being done more efficiently, all the while maintaining the quality of their content. 

Yes, content is everything but simple. 

Thankfully, with every problem comes an accompanying solution. In this case, Document Comparison Software – a tool that allows you to run automated side-by-side comparisons of two files to identify discrepancies and errors with complete ease. Eliminating several steps typically needed to create, proofread, and publish content, this one software will simplify, optimize and upgrade your workflows while allowing you to create mountains of quality content free from any and all mistakes.

Better, Faster, Stronger The Importance of a File Comparison Tool for Businesses

Streamlining workflows to simplify or eliminate unnecessary work-related tasks

One of the biggest advantages of a file comparison tool for businesses is that it allows you to streamline your workflows. What was once unthinkable through manual inspections is now very much a reality thanks to technological advancements in automated quality control.

In its essence, the file comparison tool works by overlaying two files to find the discrepancies between the two. No matter how small the errors or discrepancies may be, the software will detect them, pinpoint their exact locations, and generate a comprehensive inspection report that will allow you to review and navigate through all found differences. The best part? There’s no need to worry about different files or formats as you’re not required to convert files to certain formats for the software to do its magic. Just upload both documents to the platform, conduct a scan, and that’s it. You’re done! Your content is now proofread and verified with 100% accuracy in the fraction of the time needed for a typical manual content check.

What’s more, GlobalVision’s cloud-based proofreading software, Verify, takes simplicity to the next level and allows you to conduct inspections completely online. No need for complicated applications or setups, this cloud-based tool just needs your good ol’ wifi password to help you get your proofreading tasks done lightning fast with laser precision.

You see, we weren’t lying when we said this streamlines your workflows.

Is This the Right Tool for My Business?The Importance of a File Comparison Tool for Businesses

How can my business benefit from a file comparison tool?

Is your business producing any form of written or graphic content? Most likely, it is, in which case you can definitely benefit from a file comparison tool. 

Globalvision’s automated proofreading solutions were created with all content in mind but we understand that some industries are more sensitive to mistakes than others. 

This is why the following industries can massively benefit from a file comparison tool: 

  • Pharmaceutical 
  • Print and Packaging
  • Prepress 
  • Consumer Goods
  • Marketing and Creative Agencies 
  • Regulatory Affairs 
  • Incoming QA     

Also, through the document comparison software, not only will you be able to proofread through written text, but you will also be able to find errors and discrepancies in graphics, barcodes, braille, and print. Finding discrepancies in non-written content and artwork is extremely difficult to do manually, and using software that will streamline these processes in record time is essential for all businesses, especially those dealing with sensitive copy, documentation, and content such as legal documents, pharmaceuticals, beauty products, food, and other consumer goods. 

Work Smart, Not HardThe Importance of a File Comparison Tool for Businesses

Completely optimize your business through modern-day technology and software 

The key to greater productivity and better results is to work smarter, not harder – an essential approach in improving performance in any business. Working smarter helps you increase focus and work more efficiently on your tasks and responsibilities. This form of optimization at the workplace can only be achieved if your business is continuously updating and improving its methods of work to keep up with current demands. 

One of the simplest ways to increase workplace optimization is to implement new technologies into your processes that enable you to get the job done faster, all the while maintaining accuracy and quality. GlobalVision’s file comparison software allows you to do just that by comparing a sample to an approved file, finding all errors before content goes out to print and production. Not only will it speed up proofreading times, but it will also optimize the entire content creation process as it makes editing content easier. The software can be implemented in all stages of the workflow and ensure that you are creating truly error-free content before it goes to market

What Kind of Content Can be Inspected?

Isn’t proofreading only for text?The Importance of a File Comparison Tool for Businesses

Proofreading content does not only require you to make sure that your spelling and punctuation are correct. Most businesses produce more complicated files and documents that need to be verified wholistically. This means they need to ensure that every aspect of their files are free from discrepancies, down to the pixel. 

The file comparison tool can detect errors in the following features:

  • Spelling and punctuation
  • Text breaks 
  • Graphics
  • Barcode
  • Braille
  • Print
  • Colour 
  • Positioning and formatting

Did a printer error cause some text breaks in the headline of your brochure? Is your barcode missing a line? Did the positioning of your logo change when the graphic file was printed? All of these discrepancies will be detected when the master copy is compared to the sample, allowing you to make adequate edits and changes. GlobalVision’s document comparison software will scan and find even the most minor errors allowing you to publish accurate and pixel-perfect content.

Better Content is Only a Document Comparison Away 

Content creation involves many different processes and workflows before it can be published and go out to market. Yet, to ensure complete accuracy of every piece of copy and artwork that makes it to consumers, modern businesses cannot rely on outdated and obsolete practices to ensure the quality of their content and products. Companies need to turn to more efficient and adequate solutions in order to modernize their workflows and keep up with market digitalization. File comparison software is the ideal solution for any and all businesses that want to stay competitive, streamline their workflows, and optimize the creation and production of content needed to meet growing consumer demands. 

The benefits a file comparison tool will bring to your business are countless and in most cases, they are a crucial and important company resource, especially those dealing with sensitive copy and documentation. The only way a business can be completely confident that its content and products are error-free is through fast, accurate, and trusted software. 

Ready to step into the world of automated proofreading? Request a demo of our innovative document comparison software and see for yourself how this technology can revolutionize your everyday business practices. Transform your quality control processes with GlobalVision.