Can Automated Quality Control Systems be the Solution to Labor Shortages?

Can Automated Quality Control Systems be the Solution to Labor Shortages?

Date: May, 2022 | CategoryQuality Author: Hana Trokic

The great resignation is no joke. Just as the pandemic has changed many aspects of our everyday lives, it has also changed how we view work, and maybe for good.

The last year has seen millions of people quitting their jobs globally with no clear explanation as to why. While theories range drastically, in the midst of economic and market uncertainty, it seems as though now was a better time than any for people to leave their jobs. Whatever the reason, one thing is for certain – it’s currently an employee’s market. Many companies all across the globe are scrambling with staff shortages and are struggling to find new hires to fill open positions. Technical, experienced workers seem to be becoming scarce resources, and companies are trying hard to keep their employees satisfied to avoid any gaps they might experience should they decide to leave. Other companies are turning more towards technology to help fill the void.

With every technological revolution, there were talks that technology would take the place of human labor. From the industrial revolution in the 19th century to the most recent digital revolution of the last 50 years, new technology was introduced to help improve the way we work and live and has eased many processes that once took ages to complete. While it’s true that these new advancements make manual work mundane in some instances, they also open up new industries, sectors, and jobs that make up for lost labor. In other cases, these technological advancements have helped streamline many different workflows across all sectors and have made specific jobs unnecessary. In the 21st century, it just doesn’t make sense to do some jobs manually when technology was created to complete those tasks accurately, in a fraction of the time. For example, you wouldn’t hire a mathematician to solve equations for you all day when a computer can do it in seconds. But don’t worry about a robot apocalypse just yet. Humans are still very much needed in the workforce as recent labor shortages and its subsequent downfalls have come to show.

Still, if the most recent technological revolution has taught us anything, it’s that technology can help solve many of the daily problems we face today and, in many instances, could also be the better option. Employment is no exception, as industrial automation might be the answer to overcoming labor shortages globally.

Manual or Automated Quality Control? 

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Think about the last time you had to proofread a document manually. What resources did you need? How much time did it take? Did you need help? The answer to most, if not all of these questions, is probably – a lot! When we manually proofread documents, it’s hardly ever an easy task. Firstly, most of us rely on one or more platforms to perform spell and grammar checks. Then, we read through the copy to ensure no mistakes slipped through, check if the formatting is correct and if the flow is okay. Once we’re happy with the copy, as a final step and in good proofreading practice, we would send it over to a friend or colleague for a final overview. These steps take a substantial amount of time to finish as properly proofreading a document can take hours depending on content length.

On the other hand, there’s automated quality control. This file comparison technology works by running a character to character comparison to inspect each Unicode value. It can detect up to 18 types of text errors such as missing punctuation, font and color errors, inserted or deleted words, and more. Essentially, not only does it complete everything a manual check does, automation improves the quality of the inspection by also finding discrepancies that are difficult to find manually. These discrepancies include color deviations, broken text, graphics, and more. Oh, and did we mention that automation inspections are completed within a matter of seconds? We rest our case.

Back to Basics 

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Now, we can get down to business knowing the fundamental differences between manual and automated quality control. From a professional standpoint, most companies’ highest priority is to produce more for less or increase profits while decreasing spending. In a market with a labor shortage, turning to automated solutions is probably the perfect answer to fill in those gaps.

As previously addressed, manual checks take up large amounts of company resources. From a team of proofreaders to various platforms and excessive amounts of time, all of these resources are incredibly costly and, in most cases, unnecessary when software exists to streamline these processes. A file comparison tool brings things back to the very basics—the essentials. As the software can seamlessly be incorporated into all workflows and is extremely easy to use, it can bring proofreading down to just one employee and the software – working together in perfect harmony to get the job done right! As the software completes tasks in record time with increased accuracy, there would most likely not be a need for large teams to overlook the proofing of content. In workplaces where staffing issues are occurring, automated quality control can also help make everyday tasks easier for existing employees, allowing them to finish their work more efficiently and relieving them of the stress of an increased workload.

Employee Retention

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Labor shortages aren’t the only problem facing the job market currently. Companies also have to deal with post-pandemic economic uncertainty, inflation, and a disruption in supply chains. This leads to businesses making more conscience business decisions to help them stay afloat. While some companies may start cutting employee benefits as a method to save money, they should twice. Instead of taking away from their most precious assets, companies should instead look at increasing efficiency and easing the everyday tasks of employees to retain their talent.

In an employee’s market, it’s hard enough to find quality talent, but even if you do, the cost of hiring a new employee versus retaining current staff is enormous. In fact, the Society for Human Resource Management (SHRM) reported that, on average, it costs a company 6 to 9 months of an employee’s salary to replace them. Thankfully, automating your work processes is the key to solving all of these problems and can positively impact employees and companies alike.

For starters, quality control systems speed up all proofing processes from content production to publishing. Current comparison software technology can compare documents at rates of 1000 characters per second. In contrast, the average reading speed is 200 to 250 words a minute, and the average person in business reads no faster than people did 100 years ago. This fact alone shows the immense benefits of automation to the workplace and employees themselves. No one wants to spend their time doing mundane tasks that software can do more efficiently. What’s more, time spent to complete tasks is money being spent. Spending money on obsolete and outdated practices is money that can otherwise be spent on improving employee satisfaction, workplace benefits, and can help retain the quality employees you already have.

While some businesses might only see how automation can affect their company’s production and overall efficiency, implementing an automated quality control system is a one-stop shop for all businesses. Not only will it help company profits and processes, but it will also immensely help employees themselves, allowing them to do their job better and more quickly. So, how does automation affect the workforce? Maybe the solution lies in taking the extra step to set up proper workflows that also benefit your existing employees and talent.

What’s the Solution?

While there’s never a one-size-fits-all solution to a problem, the key to overcoming the big labor shortage could be found in implementing automated systems in your organization. Not only will the company benefit from automation through increased profits and efficiency, but employees will also directly benefit by completing tasks with the utmost ease. Need we say more?

Ready to stay ahead of workforce changes and implement solutions that work? Learn more about automated quality control systems and their endless benefits by requesting a demo of GlobalVision here.