Manual vs. Automated Proofreading for Companies

Manual vs. Automated Proofreading for Companies

Date: January 26, 2022 | CategoryProofreading Author: Hana Trokic

Manual vs. Automated Proofreading for Companies

The way we communicate with others is essential. How we express ourselves with words, visuals, colours, and design is crucial in getting our message across to other individuals around us. The same can be said for businesses, as companies spend immense amounts of time and money ensuring they communicate their exact values, ideas, and mission seamlessly to every consumer. 

Yet, a brand’s message doesn’t end with its mission statement, core values, slogan, or tagline. Behind each brand is a mountain of copy, from legal documents to digital and printed content, to packaging and labelling. With every written document then comes beautifully designed graphics with various elements, symbols, and colours. All of these individual segments need to be checked, inspected, and proofread before being released to the public. 

With the numerous amounts of documents that need to be checked daily, manual proofreading can prove to be a challenge. Not only is it time-consuming, but the chance of human error is high, while some mistakes can cause significant troubles for companies, be it financial or image-wise. Other companies face the challenge of having documents that cannot be manually proofread since errors in barcodes, fine print, and graphics are often far too slight and difficult for the human eye to detect. 

With manual inspections resulting in too many downfalls, many look for easier solutions. It makes one wonder, can proofreading be automated? 

Thankfully, yes. And with technology rapidly advancing, automated solutions have been created for almost every business burden, including proofreading. Automated proofreading software has become a foolproof solution to ensure all documents are error-free as they can automate quality inspections across various document files, graphics, labels, packaging, and more. 

Minimize ErrorsMinimize Errors

When we hear the word “proofreading,” we often think of proofreading text such as an essay, a legal document, or a written piece of content. Very rarely do people realize that proofreading is a much broader term that encompasses inspecting almost all documents that need to be publicly published. We grossly underestimate the amount of written content we take in daily from our morning news, the “lather, rinse, repeat” on the back of the shampoo bottle, to the “how-to” instructions on that new packet of instant coffee you bought. Do you ever stop and wonder, who proofreads all of this? Probably not. Yet, rest assured, automated proofreading software was likely used to look over almost all of the words and graphics you laid your eyes on today.  

We read tens to hundreds of thousands of words a day, with that content coming from various sources. All of those words had to be checked before being published. Over the last decades, and with the exponential digitalization of services, it has become clear that human inspection is time-consuming and highly prone to error. At a certain point, the human brain cannot process and differentiate large quantities of copy as words and letters all start looking the same. This results in many minimal errors that can have devastating results for corporations, especially those dealing with legal documents, pharmaceuticals, or food and beauty products that can have adverse effects if improperly used.

Though it is possible to run all this written content through a spellcheck or digital platform such as Grammarly, the software is not sophisticated enough to ensure that no mistakes or errors will slip through. Through automated proofreading software and assistance, looking over large quantities of text can be done in minutes with less chance of error and critical mistakes. For example, GlobalVision Text Inspection works by running a character to character comparison to inspect each Unicode value. It can detect up to 18 types of text errors such as missing punctuation, font and color errors, inserted or deleted words, and more.

Maximize EfficiencyMaximize Efficiency

Automated proofreading software can speed up the revision process ten-fold allowing for maximum efficiency within organizational processes. You can run faster and more streamlined inspections as your work moves through the asset development process simply by moving away from traditional, manual inspections and moving towards innovative, automated solutions.

Automated inspection applications directly integrate with artwork management systems and other platforms and allow you to catch text deviations as soon as they occur, in the early stages of revision. Current software technology can compare documents at rates as high as 1000 characters per second while also ensuring the integrity of all the work. Through GlobalVision’s automated solutions, you can maximize efficiency by: 

  • Comparing different file formats to detect differences between master and sample documents automatically.
  • Ensure the consistency of text files by checking final files against original text documents.
  • Reduce the number of artwork iterations by catching errors early.
  • Compare versions with 100% accuracy to ensure only the right changes have been made.
  • Generate comprehensive inspection reports to review and navigate through all found differences.

GlobalVision also integrates text inspection with the rest of the workflow, allowing users to share or print reports for approval, further simplifying the revision process and truly ensuring a flawless end product. 

Picture Perfect Picture Perfect

Text is only one component of the proofreading process. Another essential component includes graphics and barcodes, which are perhaps even more challenging to be proofread manually. While the human eye can find spelling or punctuation errors in text, it is much more difficult to fix discrepancies in artwork copy such as graphics, colour deviations, or barcodes. If there are noticeable differences, errors can be detected, but most disparities are nuanced, and to the naked eye, may not even look like errors.

Through automated graphic inspection software, artwork or graphic files can be compared pixel to pixel using image-overlaying technology. This allows the software to detect even the slightest differences most manual inspections would otherwise overlook. The software will pinpoint exactly where the disparities lie in the document allowing you to create the necessary adjustments in a fraction of the time needed if it were to be manually inspected. The same goes for broken text or barcode errors that would be considered printer glitches if manually reviewed. The software will bring attention to all of these disparities, ensuring that your final product is free of flaws and inaccuracies, allowing you to print and publish your graphics with zero hesitation. 

Flawless Final Product

While traditionally manual inspections were the only method used to revise documents, modern-day technology and innovations have allowed for more intelligent, more efficient solutions to get the job done. With endless benefits and countless advantages to your workflow, automated proofreading software is the leading solution for companies working with large amounts of published content from text, graphics, barcodes, and more. 

To keep up with modern standards and consumer demands, manual inspections are not adequate enough to allow for proper function within a company’s workflow. Detect all deviations and errors in documents in a fraction of the time and ensure all your final, published products are flawless with GlobalVision’s automated proofreading software. Request a demo of GlobalVision today, and learn about all the advantages it can bring to your company while modernizing your current practices.

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